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Jobs · Finance · Minnesota

Accounts Receivable / Payable Specialist

Cogent Analytics · Burnsville, MN · 1 mo ago
On-siteFinanceFull-time

Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision-ready.

About the Role

The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company’s accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.

This is a part-time position to start, with flexible hours of 30 to 32 hours per week. The role may transition to full-time in the future.

The hiring process may use AI tools to assist in reviewing applications, analyzing resumes, or assessing responses, but final decisions are made by humans.

Responsibilities

Accounting & Financial Management

  • Maintain accurate and up-to-date financial records in ViewPoint/ProContractor.
  • Record and reconcile daily financial transactions, including:
    • Sales
    • Purchases
    • Receipts
    • Retainage payments
  • Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness.
  • Prepare regular bank and account reconciliations for audit.
  • Ensure transactions are properly coded and supported with documentation.

Reporting & Analysis

  • Prepare and distribute financial reports on a weekly, monthly, quarterly, and annual basis.
  • Support budgeting and forecasting activities.
  • Identify discrepancies, trends, or concerns and escalate to management as needed.
  • Maintain financial data in a clear, organized, and audit-ready format.

Compliance & External Coordination

  • Coordinate with external partners for:
    • Budget preparation
    • Weekly Cash Flow Management
    • Labor Burden and Overhead Absorption Reporting
    • Tax preparation
    • Reviews or audits
  • Support compliance with local, state, and federal financial regulations.
  • Maintain documentation required for audits and regulatory reviews.

Communication & Administrative Support

  • Provide timely financial updates and summaries to management.
  • Communicate clearly with internal team members regarding financial processes or requirements.
  • Support general office administrative tasks as needed to maintain smooth operations.

Requirements

  • Proficiency in ViewPoint/ProContractor.
  • Proficiency in MS Excel, MS Word, MS Teams, and MS Outlook.
  • Strong understanding of accounting principles and managerial/financial reporting.
  • High attention to detail with strong organizational skills.
  • Ability to work independently and manage multiple priorities.
  • Clear written and verbal communication skills.

Preferred Skills

  • Experience with managerial accounting concepts.
  • Ability to explain financial information to non-financial team members in plain language.
  • Experience supporting small-to-mid-sized business operations.
  • Experience with customer service communications regarding A/R collections and A/P payments.

Schedule

Part-time: 30 to 32 hours per week, with flexible hours. This role may transition to full-time in the future.

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