Accounts Receivable Manager

About the Role

Join our civil construction team and experience a dynamic environment where passion and innovation intertwine. We embrace a culture that fuels success, where collaboration is key, ideas are heard, and your skills are celebrated. Ready to make a direct impact on a growing operation? Your journey with Team Muller begins today!

Responsibilities

• Management of the day-to-day operations of accounts receivable (full cycle); ensure accurate and timely processing of collections, monitoring, and maintaining of all AR accounts for 5+ companies.
• Making a high volume of AR collection calls, sending and responding to AR correspondence, resolving client account discrepancies, and preparing delinquency notices to clients.
• Alerting operations team members of any pending disputes and communicating on outstanding items to be submitted to clients to facilitate payment receipts.
• Coordinate weekly meetings with the operations team to discuss delinquencies, collection strategies, and process improvements.
• Collaborate with billing, finance, and operations teams to streamline the collection process.
• Manage QB and Sage/Lockstep collection applications.
• Conduct monthly and quarterly reconciliations of Sage/Lockstep and BigTime to QB records.
• Oversee preparation of custom monthly AR reports and KPIs for submission to the company owner.
• Setting up PayApps to receive payments from clients.
• Preparing mechanical liens and lien releases.
• Monitor AR automation process by utilizing internal AR software and working with external tech support to correct tech issues and deficiencies.
• Monitoring AR Aging reports on a monthly basis.
• Handling legal disputes and communications with the external legal team.
• Handling administrative tasks and special projects on an as-needed basis.

Requirements

• Minimum 5 years of demonstrated full-cycle Accounts Receivable and collections experience with a proven, measurable record of collection success.
• Associate or Bachelor's degree in Accounting, Finance, or Business preferred.
• Ability to manage a high volume of activity, including an average of 20+ collection calls and 30–40 emails daily.
• Proficient in Excel with intermediate-level skills (formulas, pivot tables, data analysis).
• Strong mathematical and analytical abilities with attention to detail.
• Proficiency in QuickBooks preferred; experience with other accounting software a plus.
• Strong technology aptitude and ability to quickly learn new financial systems and tools.

Benefits

• Competitive Salary + Yearly Bonus
• Paid Holidays and Vacation
• Health, Vision, and Dental Insurance plus additional voluntary plans
• 401K with company match
• Company phone and computer

Location: Reston, VA—Remote Hybrid | Reports To: CFO | Type: Full-time, Exempt