Accounts Receivable & Client Manager

Under the general direction of the CAHFS Administration Officer, serves as the CAHFS Accounts Receivable and Client Manager responsible for managing centralized Accounts Receivable (A/R) functions for CAHFS four branch locations (30,000 invoices for 5,000 clients with up to $9M in A/R per year).

Responsibilities

• Oversight of invoicing, payment processing, and billing inquiry resolution.
• Serves as a technical lead, subject matter expert, and advises unit and Administration in assigned areas.
• Ensures accuracy and appropriateness of financial documents and compliance with University and CAHFS policy and procedures.
• Oversees client case reporting and client data functions.
• Serves as CAHFS records custodian responsible for departmental management of legal inquiries.
• 50% - Accounts Receivable & Client Administration Management.
• 25% - Documentation, Internal Controls, Legal Inquiry Response & Special Projects.
• 25% - Personnel Management & Supervision.

Requirements

• Bachelor’s degree in finance, accounting, business administration or a related field, or an equivalent combination of education and experience.
• Experience managing accounts receivable processes (including invoicing, preparing statements, reconciling client accounts, and collections).
• Experience complying with terms and conditions found in contracts.
• Attention to detail and ability to detect and resolve billing and accounts receivable issues within a complicated billing system.
• Knowledge and experience using automated financial accounting and information systems (e.g., Aggie Enterprise, Kuali, LIMS) for transactions and data analysis/reporting tools such as Microsoft Excel/Tableau to produce financial reports.
• Leadership and supervisory skills to effectively recruit, train, and motivate staff and monitor performance to meet business objectives.
• Interpersonal, communication, and customer service skills (in person, writing, and telephone) to effectively communicate and work closely with a diverse group of individuals including faculty, staff, clients, other UC units, and government/outside agencies.
• Intermediate knowledge and understanding of establishing and maintaining internal control practices.
• Skills to read and interpret UC and CAHFS financial policies to ensure unit compliance, prevent fraud, and safeguard UC resources.
• Analytical and problem-solving skills to identify problems and implement solutions, research, collect, analyze, and interpret data from a wide variety of sources, and present information clearly and concisely.

Preferred Qualifications

• Experience working with university systems including the UCD accounting system and the CAHFS billing and LIMS systems.
• Experience mapping existing processes and implementing process changes to deliver efficiencies or quality improvement.
• Knowledge of rules and regulations pertaining to various funding sources including state, federal, University, and private, and generally accepted accounting principles (GAAP/GASB).
• Knowledge of client case reporting functions and experience working in a hospital or laboratory setting.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance, and functional capacity assessment.
• The duties or functions of this position include the handling of cash (or cash equivalents).

Pay

$88,100.00 - $162,100.00/year (Department budgeted salary range: $88,100 - $125,000/yr. Commensurate with experience.)