Accounts Receivable Clerk

About the role

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments in support of day-to-day financial operations. This role plays a critical part in ensuring invoice integrity, maintaining strong vendor relationships, and supporting overall accounting accuracy within a fast-paced, construction-focused environment. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a strong focus on accuracy, compliance, and process consistency.

Responsibilities

• Enter and process vendor invoices within Sage
• Match invoices to purchase orders and receiving documentation
• Identify and resolve discrepancies in collaboration with Purchasing and internal teams
• Ensure invoices are properly coded, documented, and recorded accurately
• Pull invoices directly from key vendors (e.g., Ferguson, Winnelson, etc.)
• Compare vendor statements to system records and resolve missing or outstanding invoices
• Communicate professionally with vendors regarding invoices, discrepancies, and payment status
• Maintain organized invoice records and ensure proper document storage
• Verify that scanned invoices are complete and accurately filed in the system
• Perform re-scanning or documentation updates as needed
• Maintain consistency and accuracy in all AP records and supporting documentation
• Develop a strong understanding of the accounts payable workflow and processes
• Support continuous improvement of AP processes through identifying inefficiencies or discrepancies
• Assist with special projects and additional accounting tasks as assigned by management

Requirements

• High school diploma or equivalent required
• Minimum 3 years of experience in accounts payable or related accounting functions
• Construction or project-based accounting experience preferred
• Strong proficiency in Microsoft Excel and Office Suite
• Experience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferred
• Demonstrated ability to maintain a high level of confidentiality

Skills

• Communicate effectively across departments and with