Accounts Receivable Clerk

About the role

This position is responsible for the application of incoming cash for domestic and international deposit accounts based on a variety of accounting and bookkeeping duties, according to established guidelines.

Working Conditions: Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others. Occasional overtime may be required, including working on select Firm holidays.

Responsibilities

• Enters and posts all payments received via cash, lockbox, and wire transfers for domestic and international transactions.
• Applies payments as directed by client communication, provided application instructions seem appropriate and within firm guidelines.
• When application instructions are inconsistent or missing, research payments to ensure proper credit, including contacting the BCOOR or the remitter, when necessary.
• Reconciles entry to daily deposit totals at the end of each day. At the start of each day, reconciles entry to total deposit for the preceding day and completes the daily deposit log.
• Monitors the Firm’s electronic image processes to ensure they are running as expected. Researches missing images and resolves any discrepancies regarding same.
• Monitors unapplied cash and prepares refund requests for over/duplicate payments.
• Distributes the monthly trust sweep report.
• Assembles documentation for audit requests, as needed.
• Prepares cash receipt adjustment requests for bank transfer and fee write-offs as related to cash receipts.
• Answers internal and external client inquiries on previous cash applications.
• Performs other duties as assigned.
• Back up for preparation of the Daily Statement.

Requirements

• Education: High school diploma or equivalent.
• Experience: Three years of experience in accounting or bookkeeping.
• Special Knowledge: Experience with cash applications in a professional services environment is preferred.
• Attributes: Ability to gather and analyze information to resolve problems in a timely manner; must provide excellent customer service by responding quickly and accurately to requests for information; adapts to changes effectively.

Skills

• Proficient use of a PC including knowledge of MS Office, and specifically basic Excel spreadsheets.
• Knowledge of Aderant accounting software a plus.

Qualifications

• Ability to maintain confidential information.