Accounts Receivable Clerk

About the role

The Accounts Receivable Clerk is responsible for managing the company’s incoming payments by ensuring accurate and timely invoicing, monitoring customer accounts, and processing payments. This role is critical in maintaining positive cash flow and strong customer relationships.

Responsibilities

• Invoicing and Billing
• Prepare and issue accurate customer invoices in a timely manner.
• Verify billing details, including prices, terms and account information.
• Manage recurring billing schedules and update customer records as needed.
• Payment Processing and Reconciliation
• Record and reconcile customer payments, including checks, ACH, and wire transfers.
• Monitor and apply payments accurately against open invoices.
• Address and resolve discrepancies between payments and invoices with customers.
• Account Reconciliation
• Reconcile customer accounts and maintain accurate AR aging reports.
• Investigate and resolve discrepancies between payments and invoices.
• Collaborate with the accounting team to ensure accuracy in financial statements.
• Collections and Customer Relations
• Monitor outstanding balances and follow up with customers on overdue accounts.
• Monitor and enforce credit policies and procedures.
• Contact customers to resolve billing disputes and negotiate payment plans if necessary.
• Maintain professional and positive relationships with customers.
• Reporting and Documentation
• Generate AR reports, including aging schedules and collections status.
• Maintain organized records of invoices, payments, and correspondence.
• Absist in preparing documentation for audits or compliance reviews.
• Support AR Manager for month-end and year-end close processes by reconciling AR accounts.
• Compliance and Documentation
• Maintain accurate records of invoices, payments and communications.
• Ensure compliance with company policies, financial regulations and internal controls.
• Absist with audits by preparing documentation and responding to auditor inquiries.
• Stay updated on industry best practices and technological advancements to optimize AR processes.

Requirements

• High school diploma or equivalent required.
• 3 years experience in Accounts Receivable.
• Experience using Microsoft Excel.

Preferred but not required:

• Associate degree in accounting or related field.
• Experience using ERP systems.

Skills

• Attention to detail.
• Strong communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.

Benefits

Nissin Foods USA offers a competitive benefits package including health insurance, retirement savings plan, paid time off, and more.

Pay

Pay Range: USD $24.00 - USD $29.00 /Hr.

Schedule

Full-time position.