Accounts Receivable Clerk

Duties/Responsibilities

• Job/Contract setup into Vista Viewpoint (ERP).
• Change order review and entry as well as schedule of values into Vista Viewpoint.
• Code, apply, and post daily cash receipts.
• Maintain and update customer files, including name or address changes.
• Assist with creation of weekly AR Aging reports and contact contractors to request payment on all invoices aging at 60+ days.
• Assist with creation of bi-weekly AR Aging reports to distribute to Project Managers, to include notes with all collection efforts to date.
• Create invoices according to industry standards; submit invoices to customers.
• Assist Compliance Manager with the review and preparation of lien releases for signature.
• Prepare and obtain lower tier lien releases, as required.
• Sort monthly WIP reports (PDF).
• Help manage monthly jobs to close process for all construction division sold jobs.
• Research and resolve account value discrepancies promptly with customers.
• Aid in monthly reconciliation of accounts in preparation for monthly GL close.
• Aid in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports).
• Perform other related duties as assigned.

Required Skills/Abilities

• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Vista Viewpoint experience is a plus but not required.
• AIA Invoicing
• Job Cost
• GL Reconciliation
• Release of Liens
• Proficient in PDF documents (editing, commenting, flattening, etc.)
• Proficient in Microsoft Excel
• Collections, to include familiarity with standard construction contract payment terms and processes.
• Ability to perform research to identify and resolve discrepancies.
• Excellent verbal and written communication skills.
• Ability to multi-task.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills, high degree of accuracy and attention to detail.