Accounts Receivable Analyst

About the Role

Responsible for all accounts receivable functions including data entry and posting of all cash receipts and billing. Reports to management on the status of customer accounts, claim and returns authorizations, tracking of receivables, necessary filing, and analysis. Sets up new, updates, and maintains all customer files. Ensures all tasks are completed accurately, timely, and professionally.

Responsibilities

• Reconcile customer invoices and sales transactions, noting payments less discounts.
• Record and post payments from checks, ACH, wire transfers, and credit cards.
• Ensure payments are applied correctly and resolve discrepancies between invoices, payments, and bank statements.
• Monitor accounts receivable aging, implement collection strategies, contact customers regarding overdue balances, negotiate payment plans, and escalate unresolved accounts to management.
• Support month-end and year-end closing processes and provide management with financial insight.
• Resolve customer disputes, maintain strong relationships with clients, and collaborate with sales, finance, and customer service teams to ensure accurate billing and timely payments.
• Maintain accurate customer files in company management systems, tracking name changes, mergers, address changes, tax rate changes, and mailing attention for all divisions.
• Perform monthly, quarterly, and yearly sales tax payments.

Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Knowledge of accounting principles, AR processes, and industry regulations.
• Strong numerical and analytical skills to handle financial data accurately.
• Proficiency in accounting software (e.g., QuickBooks, Sage 50, or ERP systems) and Microsoft Excel.
• Excellent communication and phone skills.

Bachelor’s or Associate Degree in Accounting/Finance with 1-2 years of previous accounting experience preferred.

Training

• Complete applicable training following the syllabi (Human Resources, Safety, IFS - Timeclock, IFS - Navigation, ISO) within the first 60 days of employment.
• Follow the assigned department training matrix, Finance (F4400-049), and the Finance training syllabus.
• Effectiveness of training will be determined by employee knowledge and demonstration of learned concepts.
• Additional training after initial on-the-job training will be determined by the supervisor and evaluated at the 60-day review or as needed.

Physical Demands

The physical demands described are representative of those that must be met to successfully perform the essential functions of this job. While performing the duties, the employee is regularly required to use hands or fingers and talk and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay

$24–$30 hourly wage.