Accounts Receivable Administrator

Qualifications

• High school diploma required; associate's degree in accounting or related field preferred
• Minimum of 2 years of accounts receivable or general accounting experience
• Proficiency in Microsoft Excel and Outlook
• Working knowledge of accounting systems and AR processes
• Strong attention to detail and accuracy

Responsibilities

• Cash Application & Reconciliation
• Efficiently apply incoming payments to customer accounts accurately and timely
• Research and resolve payment discrepancies, short pays, and unapplied cash
• Reconcile customer accounts as needed
• Accounts Receivable Maintenance
• Maintain accurate and up-to-date customer account records in the appropriate accounting systems
• Monitor aging reports and analysis to identify irregularities and/or trends
• Assist in tracking outstanding receivable status
• Customer Support
• Respond to internal and external inquiries related to billing and payment issues
• Communicate with customers to resolve account issues professionally
• Reporting & Analysis
• Assist in preparation of AR-related reports including payment discrepancies, credit memos, account adjustments, and more
• Support ad hoc reporting requests from Accounting Manager
• Process Improvement & Compliance
• Identify inefficiencies in AR processes and recommend improvements
• Ensure adherence to internal controls and accounting procedures
• Team Support
• Cross-train within the accounting department to provide backup coverage
• Assist with special projects as assigned

Competencies & Skills

• Organizational and time management skills
• Problem-solving and analytical ability
• Effective written and verbal communication
• Ability to work both independently and collaboratively