Accounts Receivable Administrative Assistant

Responsibilities

• Manage day-to-day receivables activities by preparing invoices, applying incoming payments, and reconciling customer accounts within construction accounting systems.
• Track outstanding balances and communicate with customers regarding past-due invoices to support timely commercial collections.
• Enter billing details, customer records, and payment information into designated accounting and billing platforms with a high level of accuracy.
• Work with Microsoft Excel to organize and process data used in construction billing packages and related account documentation.
• Cookordination the collection of lien releases from subcontractors and material suppliers to help maintain payment compliance and support project cash flow needs.
• Provide supplemental administrative support for payable-related data entry when business needs require additional assistance.
• Review account information for completeness and resolve discrepancies by working with internal teams and external contacts as needed.

Requirements

• Experience supporting accounts receivable processes, including invoicing, cash application, and account reconciliation.
• Background in commercial collections with the ability to follow up professionally on overdue balances.
• Strong data entry skills and attention to detail in handling billing and payment records.
• Proficiency in Microsoft Excel for tracking, organizing, and processing financial information.
• Able to manage multiple administrative and accounting tasks efficiently in a deadline-driven environment.
• Clear written and verbal communication skills for working with clients, vendors, and internal stakeholders.
• Familiarity with billing systems or accounting software, preferably in a construction or project-based environment.

Qualifications

Experience supporting accounts receivable processes, including invoicing, cash application, and account reconciliation.

Background in commercial collections with the ability to follow up professionally on overdue balances.

Strong data entry skills and attention to detail in handling billing and payment records.

Proficiency in Microsoft Excel for tracking, organizing, and processing financial information.

Able to manage multiple administrative and accounting tasks efficiently in a deadline-driven environment.

Clear written and verbal communication skills for working with clients, vendors, and internal stakeholders.

Familiarity with billing systems or accounting software, preferably in a construction or project-based environment.

Skills

• Accounts Receivable Administration
• Commercial Collections
• Data Entry
• Microsoft Excel
• Project Management
• Communication Skills

Benefits

• 100% employer-paid medical and dental for the employee and all family
• 401k with match
• Unlimited PTO
• 6 holidays

Pay

The pay range for this position is $29.00/hr to $31.25/hr.

Schedule

Not specified