Accounts Receivable /Accounts Payable Specialist

About the role

The AR/AP Specialist supports the Finance Office by managing the University's day-to-day accounts receivable and accounts payable functions. This role plays a critical part in ensuring the accuracy, timeliness, and integrity of financial transactions while supporting students, vendors, faculty, staff, and external partners.

Responsibilities

• Process and maintain accounts payable and accounts receivable transactions, including vendor invoices, reimbursements, payments, billing, cash receipts, refunds, and account adjustments
• Maintain accurate vendor, customer, and student account records while resolving payment discrepancies and responding to payment-related inquiries
• Reconcile financial transactions and general ledger accounts, prepare journal entries, and assist with month-end and year-end closing activities
• Support internal and external audit requests by preparing documentation and maintaining accurate financial records
• Monitor outstanding receivables, assist with collection efforts, and ensure compliance with University purchasing, cash handling, and internal control procedures
• Collaborate with students, vendors, faculty, staff, and departments to provide professional service and support financial operations
• Identify opportunities to improve processes, increase efficiency, and enhance the accuracy of financial reporting

Requirements

• High school diploma or equivalent required; associate degree in Accounting or a related field preferred
• Minimum of two years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role
• Working knowledge of accounting principles, financial recordkeeping, and account reconciliation processes
• Strong proficiency with Microsoft Office applications, particularly Excel, along with accurate data entry skills
• Exceptional attention to detail, organization, and time management skills with the ability to manage multiple priorities and meet deadlines
• Demonstrated reliability, accountability, and ownership of responsibilities, with a strong commitment to attendance and punctuality
• Excellent verbal and written communication skills and a customer-service mindset
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information

Qualifications

• High school diploma or equivalent required
• Associate degree in Accounting or a related field preferred
• Two years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role
• Working knowledge of accounting principles, financial recordkeeping, and account reconciliation processes
• Strong proficiency with Microsoft Office applications, particularly Excel, along with accurate data entry skills
• Exceptional attention to detail, organization, and time management skills with the ability to manage multiple priorities and meet deadlines
• Demonstrated reliability, accountability, and ownership of responsibilities, with a strong commitment to attendance and punctuality
• Excellent verbal and written communication skills and a customer-service mindset
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information

Skills

• Accounting principles
• Financial recordkeeping
• Account reconciliation processes
• Microsoft Office applications, particularly Excel
• Data entry skills
• Attention to detail
• Organization and time management
• Communication skills
• Confidentiality and judgment

Benefits

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO)
• Approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work-life balance

Pay

Compensation is commensurate with experience.

Schedule

This is a full-time position.