Accounts Processing Clerk

About the role

The primary responsibility of the Accounts Processing Clerk is to manage all aspects of accounts receivable (A/R), including billing, collections, account reconciliations, and communication with Territorial Headquarters departments and Commands. The Accounts Processing Clerk will also support the General Operating Accounts Payable (A/P) staff in processing invoices, ensuring proper coding and approval and timely payments.

Responsibilities

• Generate and issue invoices to Commands in a timely and efficient manner.
• Follow up on outstanding invoices and ensure timely collection.
• Reconcile A/R ledger to ensure all payments are accounted for, properly posted and applied to outstanding invoices.
• Investigate and resolve any discrepancies or issues with customer accounts.
• Process all A/R credit adjustments as necessary and ensure they are properly applied.
• Distribute monthly A/R statements to THQ Departments and Commands.
• Process outstanding invoices for payment on a timely and efficient manner for General Operating.
• Ensure vendor invoices are properly approved and comply with internal polices and procedures.
• Ensure that vendor invoices are accurately coded to correct general ledger codes (e.g. fund, department, account, etc.).
• Process/review employee reimbursement and corporate credit card transactions within the Smart Data system.
• Afford assistance with Data Entry as needed.
• Serve as a back up to Cashier for all deposits.
• Afford assistance with special projects and other duties as assigned.

Requirements

• Associate's degree
• 1-3 years of related experience
• Familiarity with not-for-profit accounting is a plus
• Must be able to multi-task and demonstrate agility to meet assigned deadlines
• Detail oriented and organized in work
• Self-motivated and able to function independently
• Proficient skills in Microsoft Office Software (Excel, Word, etc)
• Excellent interpersonal communication, and problem-solving skills

Qualifications

Based at our Eastern Territorial Headquarters in West Nyack, NY, this position requires approximately 35 hours of work per week and is eligible for a hybrid work arrangement (3 days onsite/ 2 days remote) after 3 months of employment.

Skills

• Microsoft Office Software proficiency (Excel, Word, etc.)

Benefits

• Generous Medical, Dental, Vision Benefits
• TSA paid Life Insurance for Employees
• Additional life insurance options for employees
• Paid Time Off - Vacation, Sick, Personal days
• 403(b) retirement savings plan
• Non-contributory Pension Plan
• Free, on-site Fitness Center
• Opportunities to give back and support our communities

Pay

Not specified

Schedule

Hybrid work arrangement (3 days onsite/ 2 days remote) after 3 months of employment.