Account Clerk

Overview

5 plus years of experience.

Responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

• Maintains official agency financial records and is responsible for certifying their accuracy
• Exercises limited purchasing and inventory control
• Aids in preparation and control of agency budget
• Receives, deposits, distributes, and accounts for monies, securities, or other valuables
• Authorizes payment of vouchers or prepares voucher for director's signature
• Writes checks, transmits payments, audits transactions, posts and processes encumbrances and expenditures and performs transactions utilizing the correct department forms and records as needed
• Checks requisitions for quality, quantity, and price per Quantity Purchase Award contract
• Fills out monthly, quarterly, and yearly financial reports
• Negotiates settlement of accounts
• Operates all types of office equipment and orders equipment and repairs
• Lets and re-lets leases and arranges auctions, sales and receipt of bids
• Performs related duties as required.

Job Requirements

• Working knowledge of bookkeeping, auditing, contracts and contracting procedures
• Working knowledge of department functions and office procedures
• Effectively communicate, both orally and in writing
• Ability to learn the operation of all kinds of office equipment
• Ability for solving different problems, some of which may not have been previously encountered
• Ability to work under pressure and to practice diplomacy, tact and courtesy
• Aptitude for business, mathematics, and public relations
• Able to accurately handle money and other items of value and eligible to be bonded

Required Skills

• Prior recordkeeping & bookkeeping experience
• Accounts payable/voucher processing expiring
• Prior experience with budget preparation and control assistance
• Prior experience with financial reporting (monthly, quarterly, annual)
• Procurement & contract knowledge
• Able to effectively communicate both orally and in writing
• Candidate must be eligible to be bonded
• Prior experience with PeopleSoft Financials
• Prior experience with auditing systems