Accounts Payable Technician

Responsibilities

• Process accounts payable files and create vouchers for invoice payments according to established laws and regulations.
• Print accounts payable checks, match checks with appropriate invoices and purchase orders, and mail checks with remittance advice; maintain related voucher files.
• Prepare year-end 1099 tax forms and reports.
• Manage the college's investment accounts.
• Handle invoices qualifying for direct payment, verify budgeted funds availability, and assign the correct general ledger account.
• Verify invoices are taxed at the appropriate rate and calculate quarterly use sales tax payable; maintain files for reporting.
• Process student refunds in accordance with federal and state laws as verified and approved by authorizing departments.
• Ensure drop/add forms are processed correctly and inform proper personnel of any discrepancies for corrections.
• Perform checkwriting on a timely basis to meet deadlines, post totals to ledgers and journals, and maintain Accounts Payable files for auditing purposes.
• Ensure voided checks have proper backup documentation and research checks not clearing accounts within the appropriate timeframe.
• Participate in student registration and provide general public assistance.
• Assist with receptionist duties, including phones, cashiering, and mail service.
• Compile necessary documentation for the facilities department, such as energy reports and inventory reconciliation.
• Serve on college committees and assist with institutional effectiveness reports.
• Perform other duties as required.

Requirements

• A high school diploma and experience in entry-level accounting or bookkeeping.
• A bachelor's degree may be substituted for the required work experience.