Accounts Payable Supplier Analyst

About the role

At Flynn Group, we believe in the power of collaboration and value in-person interactions. This is why our employees work from the office four days per week, leaving Fridays to work from home. This setup cultivates casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where innovation thrives, with office-based teams coming together four days a week to collaborate and thrive, together! The Accounts Payable Supplier Analyst reports to the Supervisor of Accounts Payable and Accounts Receivable and is responsible for the accuracy, integrity, and maintenance of supplier master data across company systems. This role manages supplier onboarding, enablement, maintenance, integrations, and deactivation activities within Coupa, Workday, SAP, and other applicable platforms. The Analyst serves as a subject matter expert for supplier data management, supplier enablement, and process improvement. This position provides reporting and analysis related to supplier activity, data quality, and spend, and owns the organization's annual 1099 reporting process, including preparation, filing, reconciliation, and resolution of IRS inquiries.Working closely with Accounts Payable, Procurement, Accounting, IT, suppliers, and other stakeholders, the Analyst ensures supplier information remains accurate, compliant, and aligned with organizational financial and operational objectives.

Responsibilities

• Manage the end-to-end supplier lifecycle, including onboarding, validation, enablement, maintenance, integrations, and deactivation across Coupa, Workday, SAP, and other applicable systems.
• Configure and support supplier integrations and enablement through cXML, SFTP, EDI, and other approved channels.
• Develop, maintain, and continuously improve supplier onboarding processes, documentation, forms, controls, and system integrations.
• Partner with Procurement, Accounting, IT, and other stakeholders to ensure supplier requirements, processes, and controls are clearly defined and consistently followed.
• Monitor supplier onboarding and integration activities, proactively identifying and resolving issues.
• Create, maintain, and update supplier master records while ensuring data accuracy, completeness, and compliance across all systems.
• Perform regular audits to identify duplicate suppliers, outdated information, missing documentation, and other data integrity issues.
• Maintain supplier documentation in accordance with company policies, internal controls, and regulatory requirements.
• Serve as the subject matter expert for supplier master data, supplier enablement, and maintenance processes.
• Respond to supplier and internal inquiries regarding onboarding, master data maintenance, payment setup, and supplier updates, providing timely and professional support.
• Own the annual 1099 process, including supplier tax validation, reconciliation, preparation, filing, distribution, and resolution of IRS notices, Form B inquiries, and reporting exceptions.
• Maintain records and documentation supporting 1099 compliance and audit requirements.
• Develop and maintain reports