Accounts Payable Analyst

About the role

The Accounts Payable Analyst manages the accounts payable process and oversees purchase order activities, ensuring timely and accurate processing of invoices, payments, and purchase orders. This role maintains strong vendor relationships, internal controls, and collaborates with various departments to optimize financial operations.

Responsibilities

• Communicate with vendors regarding invoice discrepancies, payment inquiries, and account-related matters to foster positive relationships and resolve issues promptly.
• Receive, review, and process vendor invoices accurately and efficiently, ensuring adherence to established policies and procedures.
• Prepare and process payments to vendors via check, ACH, or electronic funds transfer, ensuring timely and accurate disbursements while maximizing cash flow efficiency.
• Reconcile vendor statements, resolve discrepancies, and maintain accurate records of accounts payable transactions.
• Implement and maintain effective internal controls over the accounts payable process, including segregation of duties, approval workflows, and documentation standards.
• Assist in maintaining vendor master data controls and participate in vendor verification procedures to mitigate fraud risk.
• Generate reports and provide analysis on accounts payable and purchase order activities, identifying trends, variances, and opportunities for process improvement.
• Ensure compliance with company policies, procedures, vendor agreements, and payment terms.
• Utilize accounting software and ERP systems to record, track, and manage accounts payable and purchase order transactions.
• Create and maintain purchase orders in accordance with procurement guidelines, verifying accuracy of pricing, quantities, and terms.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3-5 years of progressive accounts payable and purchase order management experience, preferably within a mid-sized or large organization.
• Knowledge of procurement processes and best practices, including purchase requisition workflows.
• Proficiency in using accounting software (SAP S4 Hana) and Microsoft Office applications, with advanced skills in Excel.
• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills, with the ability to reconcile discrepancies and resolve issues independently.
• Strong communication and interpersonal skills, with the ability to interact professionally with vendors, colleagues, and management.
• Familiarity with internal controls and compliance requirements related to accounts payable and purchasing activities.

Schedule

Hybrid—two days in office (Tuesday & Wednesday).

Benefits

• Highly competitive compensation packages: $82,000–$90,000 plus 10% targeted annual bonus.
• Comprehensive medical, dental, and vision insurance.
• Matching 401(k) plan.
• Yearly wellness stipend (gym membership or fitness classes).
• Generous holiday and vacation policy.
• Parking pass included.