Accounts Payable Supervisor

Position Summary

The Accounts Payable Supervisor is responsible for overseeing the day-to-day execution of Electrolit’s accounts payable function, ensuring accurate, timely, and compliant processing of vendor transactions in a high-volume, fast-moving environment. Reporting to the Accounting Manager, the position leads a team of Accounting Assistants and collaborates closely with finance, sales operations, and logistics operations teams to resolve discrepancies, strengthen vendor relationships, and ensure continuity across the organization.

Key Responsibilities

• Maintain and reconcile the accounts payable ledger, ensuring completeness, accuracy and alignment with general ledger activity and accuracy across operating expenses
• Supervise daily accounts payable operations, including in-take of invoices, invoice coding and approval routing
• Oversee weekly payment cycles (ACH, wire, and check), ensuring accurate preparation and timely scheduling of payments, while coordinating with Treasury to execute disbursements
• Investigate, escalate, and resolve discrepancies, payment issues and audit findings related to invoices, receipts, trade reductions, chargebacks, and pricing variances in collaboration with internal and external stakeholders
• Analyze accounts payable data and produce actionable reporting (aging, cash flow impact, spend trends) to identify risks, inefficiencies, and support cost optimization opportunities
• Supervise and support month-end and year-end close processes, including accrual reviews, reconciliations, and audit coordination
• Monitor vendor activity and maintain strong relationships with business partners such as logistics providers, marketing agencies, and service vendors
• Support the Accounting Manager in enforcing standard operating procedures and internal controls to ensure accuracy and compliance
• Lead, coach and develop Accounting Assistants; manage workload distribution, performance feedback, and training to ensure team efficiency and accuracy
• Lead or support process improvement initiatives and system enhancements to scale the AP function
• Perform additional duties and project work as assigned

Qualifications

• Strong understanding of accounts payable processes within a high-volume environment
• Hands-on experience with SAP for AP processing, reporting, and workflow management
• Knowledge of administrative and operational spending structures (in a CPG environment, is a plus!)
• Ability to analyze financial data and identify discrepancies, trends, and process improvement opportunities
• High attention to detail with strong organizational and prioritization skills
• Effective communication and collaboration skills with internal and external stakeholders
• Proven ability to lead and supervise a team, manage competing priorities, and meet deadlines in a fast-paced environment
• Problem-solving mindset with the ability to resolve issues efficiently and proactively
• Advanced Excel skills for data analysis, reconciliations and reporting
• Bachelor’s degree in Accounting, Finance, or related field
• At least 3 years of progressive accounts payable accounting experience
• Prior supervisory or team lead experience required
• Experience using SAP in a high-volume environment preferred
• Experience supporting multi-state operations and high-volume invoice environments preferred