Accounts Payable Specilist

Temporary assignment lasting 4-6 weeks, fully onsite.

Responsibilities

• Receive, review, process, verify, and reconcile vendor invoices.
• Match purchase orders, goods receipts, invoices, and supporting documentation.
• Identify invoice, purchase order, and receiving discrepancies.
• Partner with supply chain and internal departments to resolve discrepancies.
• Code expenses to the appropriate general ledger accounts, divisions, and cost centers.
• Maintain accurate financial records to support profit-and-loss reporting.
• Prepare and schedule check runs for approval.
• Prepare ACH payments and NACHA files.
• Prepare positive-pay files associated with payment activity.
• Review and process vendor expense reports and advance requests.
• Monitor outstanding credit memos and ensure applicable credits are received.
• Assist with vendor management and payment-related correspondence.
• Support account reconciliations and compliance-related reporting as needed.
• Complete additional accounts payable projects and administrative duties as assigned.

Requirements

• Prior full-cycle accounts payable life cycle experience, including purchase orders, goods receipts, invoice processing, discrepancy resolution, and payment preparation.
• Experience working within an ERP or accounting system.
• Experience preparing check runs, ACH/NACHA files, and positive-pay files.
• Ability to identify discrepancies and coordinate with internal business partners to resolve issues.
• Strong attention to detail and commitment to accuracy.
• Ability to manage a high-volume workload and shifting priorities.
• Strong written and verbal communication skills.
• Ability to work independently with limited supervision.
• Proficiency with Microsoft Excel and Outlook.

Preferred Qualifications

• One to three years of accounts payable or related accounting experience.
• Associate's or bachelor's degree in accounting, finance, or a related field.
• Experience supporting inventory, purchasing, supply chain, construction, manufacturing, or distribution environments.
• Experience with account reconciliations and cost-center coding.
• Bilingual English and Spanish communication skills.

Benefits

• MEC (Minimum Essential Coverage) plan including Medical, Vision, and Dental.
• 401K retirement plan.
• Employee Assistance Program (EAP) services.