Accounts Payable Specialist Open To All Industries

Join a company where your attention to detail, customer service mindset, and financial skills can make a real impact. We are seeking an Accounts Payable Specialist to become a valued member of a close-knit, supportive team. Whether your experience comes from accounts payable, billing, retail, customer service, banking, administrative support, bookkeeping, or another environment where you've handled payments, transactions, reconciliations, invoices, or financial records, we'd love to hear from you.

About the role

This is an excellent opportunity for someone who enjoys staying organized, solving problems, working with people, and being part of a company that genuinely values its employees. You'll have the chance to develop your skills, contribute to a collaborative team, and build a long-term career with a stable and growing organization.

Don't meet every requirement? Apply anyway! We recognize that great talent comes from many different backgrounds. While previous Accounts Payable experience is certainly valuable, we're also interested in candidates who have worked in billing, customer service, retail operations, banking, bookkeeping, administrative support, payment processing, credit card reconciliation, cash handling, or other roles where accuracy, organization, and financial transactions were part of your day-to-day responsibilities. If you're eager to learn, enjoy working with numbers and details, and are looking for a company where you can grow, we'd love to hear from you.

Responsibilities

• Process vendor invoices accurately and efficiently while ensuring proper approvals and documentation.
• Review invoice details including pricing, quantities, payment terms, taxes, and supporting documents.
• Research and resolve discrepancies by partnering with internal teams and vendors.
• Prepare and process vendor payments through ACH, checks, wire transfers, and other payment methods.
• Maintain accurate vendor records including payment terms, tax documentation, remittance information, and contact details.
• Respond to vendor and internal inquiries regarding invoice status, payments, credits, and account balances.
• Assist with account reconciliations, accruals, and month-end closing activities.
• Support audit requests by maintaining complete and organized records.
• Monitor outstanding invoices and ensure timely payments.
• Identify opportunities to improve processes and increase efficiency.
• Collaborate with Finance, Procurement, Operations, and other departments.
• Assist with front desk responsibilities including greeting visitors, answering incoming calls, and supporting daily office operations.

Requirements

• Experience with billing, invoicing, payment processing, cash handling, bookkeeping, reconciliations, financial transactions, or customer account management.
• Strong attention to detail and organizational skills.
• Ability to work efficiently in a fast-paced environment while managing multiple priorities.
• Comfortable using Microsoft Office, particularly Excel.
• Strong communication and customer service skills.
• Experience with ERP systems is a plus, but not required.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred but not required.

Benefits

• Join a supportive team with long-tenured employees and a welcoming culture.
• Opportunity to learn, grow, and make an immediate impact.
• Weekly ice cream socials and annual company events.
• Collaborative environment where your contributions are valued.
• 401(k) with company match.
• Fully paid final week of December off.
• Stable organization with strong employee retention and a team-first mentality.
• Medical, dental, and vision insurance.
• Critical Illness, Accident, and Hospital coverage.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay

The pay range for this position is $18.00 - $23.00/hr.

Schedule

• Monday - Thursday: 8:00 AM - 5:00 PM
• Friday: 8:00 AM - 4:00 PM

This is a permanent, fully onsite position based in Chester, New York. The position is anticipated to close on Aug 7, 2026.