Accounts Payable Specialist

About the role

Carpenter Co. has a great opportunity available for an Accounts Payable Specialist at our Elkhart manufacturing branch.

Responsibilities

• Communicate with vendors, Corporate Accounting, Purchasing, and Department Managers to process payables with accuracy and timeliness.
• Verify and process all incoming invoices from outside vendors.
• Request proof of delivery and other pertinent information regarding the details of the vendor's income being submitted for payments.
• Ensure all documentation is provided to process vendor invoices for payment using the SAP Accounts Payable system; process the information for payment.
• Complete the necessary forms with all the required information and authorized signatures for new vendors or changes to vendors to keep vendor files and information current.
• Communicate with vendors regarding W9 forms, open balances, and discrepancies in the invoicing; communicate daily with internal management and receiving personnel regarding purchases.
• Maintain the Accounting Department filing, as required.
• Monitor and track trim purchases and submit necessary information to corporate.
• Monitor all receipts to confirm invoices received.
• Prepare weekly accounting report to review and close open purchase orders.
• Properly record purchases as either sales taxable or non-sales taxable.
• Confirm daily trim receipts are properly recorded in SAP by the bale receiving department.
• Continuously seek to improve daily processes for accuracy and efficiency, working with other departments as necessary.
• Perform cross training as relief for other positions within the office including answering the main phone lines when the receptionist is on lunch or on vacation.

Requirements

• Accounts payable experience in a manufacturing environment, 2 years' experience preferred.
• Experience processing invoices with a high level of accuracy in a fast-paced work environment.
• Excellent telephone and verbal communication skills to communicate regularly with vendors, production and accounting areas.
• Intermediate Microsoft Office and computer skills.
• Excellent organization skills.
• High School Diploma/GED.
• Ability to work successfully in a team environment in close proximity to co-workers and office personnel.

Skills

• Microsoft Word
• Microsoft Excel

Benefits

We offer a comprehensive benefits package including excellent health insurance, generous profit sharing, and much more.

Pay

The hourly rate for this position is $18.00 per hour.

Schedule

The normal work hours for this position is Monday - Friday from 8am to 5pm with a one-hour lunch break, plus occasional overtime, as needed.