Accounts Payable Specialist - Mayor's Office of Education job

About the role

Philadelphia is a best‑in‑class city with a thriving arts scene, rich history, and a workforce of over 30,000 across 1,000+ job categories. The City values inclusion, integrity, innovation, empowerment, and hard work, offering a vibrant work environment, comprehensive health care and benefits, and opportunities to grow. The Mayor’s Office of Education advances a world‑class education system for Philadelphians of all ages, developing policies, implementing mayoral initiatives, and collaborating across departments and education institutions to support learners from kindergarten through adulthood. Focus areas include K‑12 education, career readiness, workforce development, post‑secondary and adult education.

Responsibilities

• Manage the full accounts payable cycle from receipt of invoices to payments, including coding invoices, matching purchase orders, obtaining approvals, and entering invoices into ADPICS/FAMIS for posting.
• Process employee expense reports, including employee verification of receipts.
• Maintain departmental records of vendor billings and payments and respond to inquiries on payment status.
• Ensure all accounts payable policies and procedures are adhered to.
• Resolve payment problems such as invoice discrepancies and tax non‑compliance; contact department staff and vendors to provide updates on payment inquiries.
• Investigate and communicate discrepancies to the department submitting the invoice.
• Perform other duties as assigned.

Requirements

• Completion of an Associate’s degree program, or equivalent certificate program, at an accredited college or university preferred.
• High school diploma required.
• Two to four years or more of applicable work experience.
• Experience working in a large governmental environment preferred.

We value diverse experiences and are open to flexible qualifications; candidates passionate about the role who meet some of the key criteria are encouraged to apply.

Skills

• ADPICS/FAMIS experience preferred.
• Experience with problem solving and data analysis.
• Strong organizational skills and attention to detail.
• Self‑starter with flexibility to work independently and as part of a team.
• Fluency in Microsoft Office Suite, including Excel.
• Strong interpersonal skills with capacity to collaborate across diverse teams and city departments.
• Strong communication skills.

Benefits

• Unlimited FREE public transportation year‑long via SEPTA’s Key Advantage program (buses, subways, trolleys, regional rail).
• 8 weeks of paid parental leave.
• Comprehensive health coverage for employees and eligible dependents.
• Wellness program offering eligibility into a discounted medical plan.
• Paid vacation, sick leave, and holidays.
• Generous retirement savings options.
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Tuition discounts and scholarships through partnerships with over a dozen local colleges and universities (10%–40% savings on educational expenses, extendable to spouse/dependents in some cases).

Pay

Salary range: $45,000 – $55,000 per year.