Accounts Payable Clerk/Office Manager

FUNCTION

The Office Manager & Accounts Payable Clerk manages JFT's administrative functions across three offices and assists with entering vouchers, managing vendor records, and collaborating with other JFT departments to resolve accounting discrepancies.

DUTIES & RESPONSIBILITIES

• Create AP voucher packets and enter vouchers in Deltek Costpoint
• Confirm vendor invoices match the PO and troubleshoot discrepancies
• Maintain vendor files
• Set up new vendor records in Deltek Costpoint
• Aid in setting up payment terms
• Confirm vendor payment details and set them up with the bank
• Reconcile vendor statements and troubleshoot discrepancies
• Cook up weekly AP run and manage approval process
• Confirm sales tax status is correct on invoices and track for use tax, or send exempt certs if needed
• Collect vendor COI's, W9's and track vendor 1099 status
• Support the Accounting, Purchasing, and Administration teams as needed

PHYSICAL REQUIREMENTS

• Must be able to work on a computer (standing or sitting) for most of the day and operate standard office equipment
• Able to communicate effectively in writing and verbally with team members, customers, vendors, and applicants
• May occasionally lift and carry items, typically under 25lbs

QUALIFICATIONS & EXPERIENCE

• Minimum five years of related experience with experience in construction/manufacturing, engineering, or government contracting industries preferred
• Proficiency in Microsoft Office Suite, with heavy emphasis on Excel
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively
• Attention to detail and able to see how the details influence the larger process
• Ability to problem solve, ask questions, and follow through
• Strong communication skills and able to coordinate with multiple departments
• Able to work with sensitive information with discretion
• Deltek Costpoint or similar ERP Deltek software experience a plus