Accounts Payable Clerk

About the role

We are seeking a detail-oriented Accounts Payable Clerk to join our finance team in Orlando, FL!

Responsibilities

• Review, verify, and prepare invoices, vouchers, and accounts payable documents for payment.
• Process vendor invoices accurately and timely for computer entry and payment distribution.
• Match invoices, purchase orders, and supporting documentation.
• Verify invoice amounts, payment terms, and account coding.
• Aid with check runs and payment processing activities.
• Ensure compliance with company accounting policies and procedures.
• Communicate with vendors and internal departments regarding invoice status, payment inquiries, and account discrepancies.
• Research and resolve invoice and payment issues promptly.
• Maintain positive working relationships with vendors and business partners.
• Sort and organize check runs by payment type and priority.
• Prepare payment packets and supporting records for distribution and filing.
• Maintain accurate and organized accounts payable files.
• File paid invoices and supporting documents alphabetically and electronically when applicable.
• Create and update file labels and records to ensure easy document retrieval.
• Answer and route multi-line telephone calls professionally.
• Operate office equipment including computers, calculators, scanners, copiers, and telephones.
• Maintain a clean, organized, and professional workstation.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Strong understanding of accounts payable processes, invoice management, payment processing, and vendor relations.
• Excellent attention to detail with a high degree of accuracy.
• Able to manage multiple priorities and work effectively in a fast-paced environment.
• Strong customer service and communication skills.
• Able to exercise sound judgment and work independently.
• Strong organizational and time-management abilities.
• Able to handle confidential financial information with discretion.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to enter and retrieve data within accounting and financial software systems.
• Ability to read, write, speak, and understand English proficiently.
• Ability to communicate effectively with vendors, employees, supervisors, and management.
• Strong verbal and written communication skills.
• Able to gather accurate information and resolve concerns professionally.
• Basic accounting and mathematical skills.
• Able to verify invoice calculations, pricing, and purchase order details.
• Comfortable working with numbers, financial records, and payment documentation.
• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 1+ years of accounts payable, accounting clerk, bookkeeping, or administrative accounting experience preferred.
• Experience processing invoices, vendor payments, purchase orders, and financial documentation.
• Hospitality, resort, hotel, property management, or corporate accounting experience is a plus.