Accounts Payable Specialist Lead

Duties and Responsibilities

• Supervise, train, and schedule Accounts Payable staff to ensure timely and accurate invoice processing and payment runs across multiple entities/properties.
• Review and approve invoice coding, vendor payments, and expense reports for accuracy, appropriate approvals, and compliance with company policy.
• Serve as the primary point of escalation for vendor payment disputes, discrepancies, and past-due account issues.
• Support timely AP close, account reconciliations, and preparation of AP-related schedules and reports.
• Maintain and enforce AP policies and procedures; identify and implement process improvements and automation opportunities within Yardi.
• Provide documentation and support for internal and external audits, including CPA review engagements.
• Track AP KPIs (aging, processing time, exception rates) and report trends to the SVO of Finance.
• Perform or oversee backup data entry across all AP queues as needed.
• Oversee check runs, reserve requests, and utility reimbursement processing when scheduled or requested.
• Oversee W-9 collection and vendor file maintenance across the team.
• Has extensive knowledge of the process of paying bills for multiple properties.
• Maintains/updates the property AP list so it remains current in identifying people attached to properties.
• Works with the Senior AP Specialist to onboard and offboard properties efficiently.
• Completes special tasks and projects assigned by the SVP of Finance

Qualifications

• This position carries supervisory responsibilities.
• Associate's degree in accounting, finance, or business administration preferred; equivalent experience considered.
• 4+ years of accounts payable experience, including at least 1–2 years in a lead or supervisory capacity.
• Strong understanding of accounting principles and internal controls; multi-entity/property-level coding experience preferred.
• Management experience preferred
• Proficient in Excel, including formulas, pivot tables, and reporting.
• Hands-on experience with Yardi strongly preferred.
• Previous experience with accounting/ERP software in a multi-entity or property management environment.
• Previous experience in an office environment
• Experience with Yardi is strongly preferred
• Previous experience in Property Management is desired
• Knowledge of monthly financial statement preparation
• Experience in general ledger account reconciliation and analysis
• Must have a valid driver’s license and be able to drive
• Must have reliable transportation