Accounts Payable Specialist I

PURPOSE

The Accounts Payable Specialist will efficiently account for and process all incoming invoices in a timely manner and accurately pay each vendor according to when they are due, as well as processing and posting invoices to the correct general ledger account number, job number, and cost code. Performs related work as required.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES for Accounts Payable I and II

• Sort and batch all invoices on a daily basis.
• Match corresponding purchase orders to incoming invoices.
• Daily, post all matched invoices making sure all are posted in a timely fashion.
• Review all invoices to ensure accuracy in quantity and price; posted to the correct job, general ledger number, and cost code.
• Investigate and resolve problems associated with processing of invoices within five (5) business days.
• Establish and maintain relationships with new and existing vendors.
• Handle vendor maintenance and vendor correspondence via phone or email.
• Reconcile all statements, on a monthly basis, so accounts are current and accurate.
• Research and resolve any missing transactions or transactions that do not match records in Spectrum.
• Process payments weekly and ensure all discount vendors have been accurately paid on the 10th of every month.
• Assist other team members with workload as needed.
• Confirm and update invoices in Spectrum on a daily basis.
• Set up all subcontracts/FPO’s, maintain change orders, lien waivers, and scan all documents into Spectrum.
• Maintain list of vendors who have signed the Master Subcontract Agreement and update in Spectrum.
• Serve as a resource for the team.
• Send lien waivers with all payments and track that they’re returned.
• Ensure no payments are made without prior month’s lien waiver returned.
• Release retainage as we are paid from owner on any subcontracts as we are paid; comply with payment terms listed on purchasing documents.

Minimum Education & Experience Required To Perform Essential Functions

• High school diploma or GED
• Associate degree in Accounting or related field, or a minimum of two (2) years equivalent experience
• Experience in construction accounting (job cost) preferred

Mental And Physical Competencies Required To Perform Essential Functions

• Excellent verbal and written communication skills
• Ability to manage multiple tasks and competing priorities simultaneously
• Maintain strong accuracy and attention to detail
• Proficiency in identifying, determining root cause and resolving payment or vendor issues
• Ability to apply numerical reasoning to financial data
• Demonstrated skill in applying sound judgement and discretion with confidential information

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally

EQUIPMENT/TOOLS

• Microsoft Word, Excel, etc.
• Computer
• Accounting software

Baker Group is an Equal Opportunity Employer.