Accounts Payable Specialist (Construction Accounting)

Chamberlain Advisors is seeking an experienced Accounts Payable Specialist for a nationally recognized design-build organization specializing in commercial construction and renovation projects. This role supports project financial operations by managing the full accounts payable process for construction projects and corporate overhead expenses.

Responsibilities

• Review, code, and enter vendor invoices into Sage Intacct while ensuring costs are allocated to the appropriate project budgets and cost codes.
• Verify invoice accuracy and ensure all required approvals are obtained prior to payment.
• Monitor invoice workflow and proactively follow up with internal stakeholders to maintain timely processing.
• Maintain organized electronic records of invoices and supporting documentation.
• Partner closely with Project Managers to prepare and review monthly subcontractor payment applications and project payouts.
• Ensure invoices remain within committed project cost values and assist with job cost reporting.
• Monitor and reconcile project expenditures to support accurate financial reporting.
• Track subcontractor change orders and ensure documentation remains current.
• Maintain vendor records, including: Certificates of Insurance (COIs), Contracts, Change Orders, W-9s and 1099 documentation, Affidavits, Waivers of Lien.
• Prepare lien waivers and required payment documentation before issuing subcontractor payments.
• Communicate directly with subcontractors regarding invoice status, payment inquiries, documentation requirements, and statement reconciliation.
• Process bi-weekly check runs for both project-related and corporate overhead expenses.
• Monitor Accounts Payable Aging reports and identify outstanding invoices requiring attention.
• Ensure timely payment processing while maintaining company policies and accounting controls.
• Administer the Concur expense management system.
• Train new employees on expense report submission procedures.
• Audit expense reports for policy compliance and proper coding.
• Reconcile company credit card transactions and post approved expenses.
• Collect and maintain project closeout documentation.
• Assist with electronic document filing and archival.
• Support special accounting projects as assigned.
• Provide general administrative support to the Accounting Department.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent combination of education and relevant experience will be considered.
• 2–4 years of Accounts Payable, preferably in a construction environment.
• Experience within the construction industry strongly preferred.
• Experience supporting project-based accounting environments.
• Experience processing high-volume invoices with multiple approval workflows.

Skills

• Sage Intacct
• Microsoft Excel (Intermediate)
• Microsoft Office Suite (Microsoft Word, Microsoft Outlook)
• Concur Expense Management
• Electronic document management systems
• Adobe (Preferred)
• Familiarity with subcontractor payment processes.
• Knowledge of lien waivers and construction compliance documentation.
• Understanding of job costing principles.
• Experience supporting Project Managers.
• Experience administering employee expense reimbursement programs.

Benefits

• Competitive salary ($53K-58K+, plus discretionary annual bonus)
• Parking
• Healthcare, Dental, and Vision Insurance Plan of Choice
• 401K