Accounts Payable Specialist

About The Role

We’re seeking a detail-oriented Accounts Payable Specialist to join our home office team and support the financial operations of our multi-location retail business. In this role, you will handle high-volume invoice processing, vendor communication, statement reconciliation, and AP problem-solving. You will work closely with our vendors and store managers to ensure invoices are accurate, properly coded, and paid on time. This position is ideal for someone who thrives in a fast-paced environment, enjoys digging into discrepancies, and takes pride in clean, accurate financial records.

Responsibilities

• Process a high volume of vendor invoices with accuracy and attention to detail
• Match invoices to purchase orders, packing slips, and receipts
• Code invoices to the correct GL accounts and locations
• Reconcile vendor statements and resolve discrepancies proactively
• Communicate with vendors regarding missing invoices, credits, or billing issues
• Prepare weekly payment runs and maintain organized AP files
• Assist with month-end close tasks related to AP
• Support store managers with invoice questions, credit requests, and purchasing documentation
• Maintain compliance with internal controls and AP procedures

Requirements

REQUIRED QUALIFICATIONS

• Accounts payable experience in a high-volume environment
• Strong proficiency with accounting software and Excel
• Experience with invoice matching, coding, and statement reconciliation
• High accuracy, strong organizational skills, and ability to meet deadlines
• Professional communication skills with vendors and internal teams
• Ability to identify discrepancies and resolve issues independently

Desired Qualifications

• Experience in a multi-location retail or service business
• Familiarity with purchase order workflows
• Exposure to month-end close processes
• Comfort working in a paperless or digital AP environment

Benefits

• Health, Dental, Vision, and Life Insurance
• 401k Match
• Paid Holidays, Paid Sick Time, and Paid Vacation after a waiting period
• Employee Discounts
• Competitive Pay