Accounts Payable Specialist

Position Overview

Ziegler is seeking an Accounts Payable Specialist to lead the Accounts Payable and Expense Reporting functions as well as administer Paramount Workplace. This role provides a great opportunity for a professional to lead a high visibility function for the firm, interacting with people of all levels.

Accounts Payable

• Input invoices into Workplace for weekly payment processing, ensuring proper G/L coding and correct approval chain routing
• Review invoices input by others into Workplace
• Maintain all vendors in Workplace
• Onboard and provide on-going training and support to the company
• Track monthly accruals of unpaid invoices
• Track prepaid project expenses
• Support annual 1099 reporting process
• Keep current on system changes, upgrades and available products and available reports

Procurement System

• Research and correct any issues with purchase requests in Workplace
• Maintenance of the system, including approval chains and supplier setup

Travel & Expense Program

• Review and process Workplace expense reports
• Maintain all associates in the Workplace program
• Onboard and on-going training and support in processing of expense reports and booking of travel

American Express Corporate Card Program

• Administer the American Express Corporate Card Program
• Issue and cancel cards (verify card balance on canceled card and track for payment)
• Monitor delinquent accounts
• Keep record of card member activity and various reports

Professional Qualifications

• Degree in Accounting, preferred
• Three to seven years of professional office experience, ideally in Accounts Payable, Accounting or similar role
• Paramount Workplace experience preferred
• Experience in Microsoft Suite applications, proficiency in Word and Excel required

Personal Qualifications

• Excellent organizational and project management skills
• Ability to handle multiple tasks and effectively prioritize
• Strong attention to detail
• Ability to deliver results in a fast-paced environment