Accounts Payable Specialist

About the Company

White Barn Inn, Auberge Collection is a beloved local landmark for over 150 years, synonymous with warm New England hospitality, rustic charm, and uncompromising attention to detail. Located just a 90-minute drive north of Boston in the charming coastal town of Kennebunk, Maine, the 28-room property is renowned as one of the country’s most distinctive getaways, offering supreme levels of quality, luxury, and gracious service.

The hotel features four waterfront cottages and a one-of-a-kind houseboat with coastal views and access to White Barn Marina. Amenities include an outdoor infinity pool, award-winning spa, two restaurants, and convenient access to fine shopping, art galleries in Kennebunkport, and a variety of experiences such as bike riding, local apple orchards, and traditional Maine lobster bakes.

The White Barn Restaurant, a Forbes Five Star and AAA Five Diamond fine dining destination, offers seasonal, contemporary New England cuisine, while the new Little Barn highlights local Maine farmstead and fisheries in flavorful, approachable dishes. In summer 2020, White Barn Inn unveiled a property-wide redesign led by New York-based Jenny Wolf Interiors, refreshing guest rooms and public spaces with playful contemporary touches and elements from local Maine purveyors.

About the Role

We are seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will manage the hotel's accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Responsibilities

• Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
• Enter invoices into the accounting system and prepare them for payment processing.
• Support statement reconciliation and invoice processing.
• Process payment runs and prepare checks or electronic transfers for approved invoices.
• Collaborate with internal departments to obtain necessary approvals for payments.
• Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
• Communicate effectively with vendors to ensure accurate and up-to-date account information.
• Review and process employee expense reports, verifying receipts and compliance with company policies.
• Ensure timely reimbursement of employee expenses.
• Maintain organized and accurate records of all accounts payable transactions.
• Assist with month-end closing activities and provide necessary documentation for audits.
• Support multiple properties across the portfolio.
• Generate regular reports on accounts payable status, providing insights into outstanding payments and expenses.
• Assist with end-of-month close and reporting deadlines, including occasional extended hours.

Requirements

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Proven experience in accounts payable or a related field.
• Familiarity with accounting software.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.

About Auberge Collection

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

About Friedkin

Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports. Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin and united by a mission to build breakthrough brands that redefine the status quo. The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL, and Westside Lexus.