Accounts Payable Specialist

About the role

This position is on-site in Lakeland, FL. As an award-winning, multi-generational construction services company, Vogel Bros. Building Co. attributes its success and longevity to the values and beliefs shared throughout the generations. We work with customers across the country, focusing on enhancing the lives of the people in the communities we serve. Our lean culture is embodied in our employees, always striving to embrace innovation and offer creative solutions to be the employer of choice and our customer’s champion.

Responsibilities

• Follow and ensure proper execution of day-to-day accounting systems and procedures, whether computerized or manual.
• Timely and accurately process vendor invoices and employee expense reports including: review, code and match receipts to invoices; investigate discrepancies; and enter data in accounting software.
• Review monthly statements, research and resolve discrepancies, research and analyze job account status; prepare account adjustments to manual and computerized records; annotate records to explain and summarize adjustments; search account histories to locate imbalances and incorrect entries; cross reference adjustments to source documents and related files; prepare and reconcile balances of accounts.
• Generate reports required for daily and monthly account reconciliations.
• Gather and compile supporting details for computing invoices, tax and billings.
• Respond to all vendor inquiries and provide high-level customer service to address and resolve questions and issues, especially regarding billing and payment status.
• Monitor the Accounts Payable email account, responding to and processing incoming emails accordingly.
• Track partial and final lien releases.
• Maintain a neat and orderly workspace.
• Provide back-up support to office administrative staff as needed (e.g., answering phone calls, greeting visitors).
• Complete special projects as assigned.

Requirements

• High school diploma or GED.
• Three or more years of relevant work experience and/or training, or equivalent combination of education and experience, preferably in a general accounting role in the construction industry.

Skills

• Possess and maintain a valid driver’s license and reliable means of transportation.
• Reliable attendance is imperative.
• Strong computer and technology skills, including proficient knowledge and use of Microsoft Office Suite.
• Excellent interpersonal, written, and verbal communication skills, including the ability to effectively communicate information one-on-one and/or in small group situations to both internal and external customers.
• Ability to work as a team player and take initiative to complete tasks.
• Strong organizational skills and attention to detail.
• Professional appearance and manners for greeting guests, as well as professional telephone etiquette and a friendly disposition for answering calls.

Work Environment

• Ability to stand, walk, climb stairs, and sit.
• Ability to lift 25 pounds without assistance.
• Indoor, non-smoking, temperature-controlled environment.
• Exposure to outside elements if and when on job sites.

Benefits

• Paid Vacation
• Paid Holidays
• Paid Vision Insurance
• Paid Life Insurance
• Paid Long and Short-Term Disability Insurance
• Paid Maternity/Paternity Leave
• Health Insurance
• Dental Insurance
• Flexible Spending Account
• 401k Plan
• Employee Assistance Program
• State-of-the-art facility
• On-Site Fitness Center
• Vogel Bros. company apparel

We believe in having fun! From impromptu celebrations to major events, our strong culture of teamwork and collaboration allows employees to balance work through a variety of occasions.