Accounts Payable Specialist

Responsibilities

• Receive, review and process vendor invoices for electronic approval with the correct purchase order and project codes, as well as proper application of credits, discounts and sales and use tax.
• Review requisitions for purchase order generation to ensure correct coding and authorization, as well as sufficient contracts and documentation.
• Research information to provide accurate and timely solutions to internal clients and vendors using various software applications and accounting systems.
• Set up and maintain vendors including payment info.
• Prepare and submit annual 1099’s in compliance with regulations and requirements.
• Prepare and submit monthly sales and use tax filings in compliance with regulations and requirements.
• Maintain a filing system for financial information, records and documents to ensure accurate information is maintained and easily available.
• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity.
• Communicate and collaborate with other departments, auditors and vendors on projects and activities.
• Maintain up-to-date written procedures for all accounts payable related processes.
• Participate in training and other learning opportunities to expand knowledge of the company.
• Perform other duties as required to support the Accounting Department.

Requirements

• Associates degree in accounting/finance/business or equivalent accounts payable or finance experience.
• Experience with Microsoft Office and various accounting and database applications.
• Organizational, analytical and problem-solving skills.
• A willingness to learn new skills and availability to change.
• Familiarity with the utility industry is a plus.

Qualifications

• A strong work ethic and ability to work independently is desired.
• The talent for teamwork, collaboration and communication are vital.
• The ability to manage multiple assignments and produce results in a high demand environment is central to the position.