Accounts Payable Specialist

Vantage Elevation, LLC is North America’s leading independent manufacturer of elevator components and systems. Comprised of eight business units—GAL Manufacturing, GAL Canada, Hollister-Whitney, Elevator Controls, Courion, Bore-Max, Thames Valley Controls, and Vertical Dimensions—Vantage supplies nearly all electro-mechanical devices used in contemporary elevators. Founded in 1927, the Vantage group employs over 900 staff across the United States, Canada, and the United Kingdom.

About the role

The Accounts Payable Specialist is responsible for the accurate and timely processing of supplier invoices, expense transactions, and payments while ensuring compliance with company policies and financial controls. This role serves as a key point of contact for internal departments and external suppliers, helping to resolve discrepancies, maintain vendor relationships, and support efficient financial operations. By ensuring the integrity of accounts payable transactions and contributing to process consistency within the Shared Services organization, the Accounts Payable Specialist plays an essential role in supporting operational excellence, supplier satisfaction, and the company's financial objectives.

Responsibilities

• Correspond with other departments to ensure proper accounting and authorization of purchases and expenses.
• Verify and enter “non-PO” invoices such as expense reimbursement and utility bills.
• Ensure expenses are charged to proper General Ledger accounts by analyzing invoices before recording entries.
• Monitor discount opportunities; verify Federal ID numbers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credits are received for outstanding memos.
• Issue stop-payments for checks as needed.
• Daily posting of all invoices and check batches to General Ledger.
• Archive all checks, invoices, POs, receivers, and other backup in the Docuware system.
• Verify vendor accounts by reconciling monthly statements and related transactions; request missing invoices if needed.
• Assist in preparation of 1099’s at year-end for review before finalization to vendors and filing with IRS.
• Protect organization’s value by keeping confidential information.
• Accomplish accounting and organization mission by completing all related tasks as needed.
• Follow all procedures within the company security policies and discuss any work-related irregularities/deficiencies with AP Supervisor, including possible solutions to problems.
• Other projects and responsibilities as assigned.

Requirements

• Related Associate’s or higher degree required.
• Understanding of accounting software required.
• Intermediate to advanced proficiency in Microsoft Excel.
• Working knowledge of PO and AP procedures.
• Minimum 2 years of related working experience.
• Attention to detail, analysis of information, accounting, vendor relationships, PC proficiency, good math skills, and verbal communication.

Benefits

• Medical, dental, vision, and life insurance.
• HSA (Health Savings Account).
• 401K with company match/non-elective contribution.
• Commuter benefits (NYC).
• Paid Time Off (PTO).
• Tuition reimbursement.
• Employee Assistance Program (EAP).

Pay

$65,000 – $75,000 per year (actual compensation will be determined based on experience, location, and in keeping with local legislation).

Schedule

Monday – Friday, 8:00 AM – 4:30 PM.