Accounts Payable Specialist

Company Overview

Urgo Medical believes innovation can transform lives. Their mission is to help patients heal faster and better through cutting‑edge products and innovative digital services. The company addresses severe, chronic, or infected wounds that cause pain and isolation. Urgo Medical combines industrial, R&D, and commercial strengths, emphasizing local industrialization and a collaborative team environment.

Position Overview

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reports, and supplier payments while ensuring compliance with company policies and internal controls. The role serves as a key liaison between vendors, employees, and internal departments, manages the Accounts Payable shared mailbox, and is onsite in Fort Worth, Texas.

Duties and Responsibilities

• Accounts Payable Processing
  • Manage the shared mailbox, reviewing, assigning, and addressing invoices, payment inquiries, vendor communications, and internal requests promptly.
  • Process vendor invoices accurately, ensuring proper coding, supporting documentation, purchase‑order matching, and required approvals.
  • Perform two‑way and three‑way matching of purchase orders, receipts, and invoices.
  • Verify invoice details such as pricing, quantities, payment terms, tax treatment, and vendor information.
  • Process non‑purchase‑order invoices with appropriate coding and routing.
  • Monitor invoice workflow, follow up on pending approvals, and prepare recurring payment runs (ACH, wire, checks).
  • Monitor payment schedules to maximize terms and discounts, research and resolve discrepancies, and reconcile vendor statements.
  • Obtain and maintain vendor W‑9 forms and other compliance documentation.
  • Assist with annual 1099 preparation and reporting.
  • Monitor accounts payable aging and escalate overdue items.
  • Maintain organized records in accordance with document retention policies.
• Expense Management
  • Review and process employee expense reports through Concur and other systems.
  • Ensure expenses comply with travel and expense policies.
  • Follow up on incomplete or non‑compliant submissions and process reimbursements promptly.
  • Support employees with expense‑related questions and system inquiries.
• Vendor and Internal Support
  • Serve as primary contact for vendor inquiries regarding invoice receipt, payment status, account balances, and remittance information.
  • Respond promptly to mailbox inquiries and maintain positive relationships with vendors and internal partners.
  • Collaborate with Marketing, Supply Chain, Operations, and other departments to resolve PO, receiving, and invoice discrepancies.
  • Provide customer‑focused support to internal employees and external vendors, escalating unresolved issues and recommending preventive solutions.
• Process Improvement and Compliance
  • Follow internal controls, company policies, and AP procedures.
  • Identify opportunities to improve efficiency, accuracy, and automation of AP processes and mailbox workflow.
  • Assist with internal and external audit requests by providing documentation and transaction details.
  • Participate in system implementations, testing, and process‑improvement initiatives.
  • Support special projects and perform other duties as assigned.

Competencies

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time‑management skills.
• Ability to manage high transaction volumes and competing priorities.
• Strong problem‑solving and analytical abilities.
• Customer‑focused mindset with exceptional service skills.
• Effective verbal and written communication.
• Independent and collaborative work style.
• Strong interpersonal skills for cross‑departmental relationships.
• Dependable, proactive, and results‑oriented.
• Commitment to confidentiality and professionalism.
• Adaptability to changing priorities in a fast‑paced environment.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered.
• Minimum 3 years of accounts payable experience in a multi‑entity and international environment.
• Experience processing vendor invoices, employee expense reports, and supplier payments.
• Strong understanding of AP processes, controls, and best practices.
• Experience managing vendor relationships and resolving invoice/payment discrepancies.
• High‑accuracy data‑entry skills.
• Proficiency in Microsoft Office Suite, especially intermediate to advanced Excel.
• Excellent organizational skills with ability to prioritize workloads and meet deadlines.
• Strong verbal and written communication skills.

SAP Experience Preferred

• Hands‑on experience with SAP ERP (S/4HANA or ECC) for AP transactions.
• Experience entering, reviewing, and posting vendor invoices in SAP.
• Proficiency in purchase‑order matching, invoice verification, and payment processing within SAP.
• Ability to navigate SAP workflows and approval processes.
• Experience researching invoice and payment issues using SAP reporting tools.
• Familiarity with SAP integrations involving expense‑management systems such as Concur.
• Understanding of AP reporting, aging analysis, and payment exception management.

Work Environment

Indoor office setting with temperature control. No adverse environmental conditions expected.

Physical Demands

Predominantly sedentary work. Occasionally required to exert up to 10 lb of force and perform repetitive motions of the wrists, hands, and fingers. Requires close visual acuity for data analysis, computer use, and extensive reading.

Benefits

• Health, dental, and vision insurance
• Company‑paid and voluntary life insurance
• Company‑paid disability insurance and benefits
• Employee Assistance Program (EAP)
• 401(k) with company match
• Paid time off
• Paid family leave

Salary Range

$28.85 – $32.70 per hour. Overtime eligible.