Accounts Payable Specialist

About the role

As an Accounts Payable Specialist, you will play a vital role in a growing accounting team and business. You will be responsible for interfacing with vendors and coworkers in other functions to drive efficiency and accuracy in accounting operations. This role is ideal for the accounts payable professional with a drive for continuous improvement and growth, a process-oriented mindset, and attention to detail. The successful candidate will understand the service-oriented nature of this role and have an ability to interact with individuals, both externally and internally, while balancing competing priorities.

Responsibilities

• Review coding and/or code invoices in accordance with policies.
• Monitor open purchase orders and work with procurement and other functions to assess status.
• Ensure invoices have proper approval prior to payment.
• Correspond with vendors via phone or email.
• Actively communicate with internal colleagues regarding invoicing and payments.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Investigate and resolve issues identified with processing of invoices and purchase orders.
• Process and communicate payment remittance information as needed.
• Coordinate and file annual Form 1099 tax forms.
• Collaborate with Procurement colleagues to ensure vendor documentation and information is current, compliant, and accurate (e.g., Form W-9).
• Assist with monthly closing activities.
• Propose and implement process improvements as needed.
• Ad hoc assignments and special projects as required.

Requirements

• High school diploma, GED, or equivalent required.
• 2–4 years of experience in accounting, accounts payable or similar experience.
• Demonstrated experience working with ERP systems and within Sarbanes-Oxley control environments; Oracle NetSuite and/or Procore experience is a plus.
• Effective verbal and written communication skills, including experience collaborating on operational processes and improvements.
• High attention to detail, solid organizational skills, and process-oriented mindset geared toward meeting targeted dates and timelines.
• Aptitude to work independently in a small, flat organization while leveraging the skills and knowledge of colleagues across the various disciplines within the company.
• Ability to influence and inform others to achieve desired outcomes.
• Handle information with utmost care, confidentiality, and discretion.
• Experience in project accounting is a plus.
• Proficient in Microsoft Office suite.
• Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship or transfer visas, including H-1B or L-2, are not available for this position.

Location

Hybrid in Houston, Texas (4 days in office, Fridays remote).

Benefits

• Medical, dental, vision
• Health savings account and flexible spending account
• Company-paid life insurance and short-term disability
• Voluntary life and long-term disability
• Paid parental leave
• Retirement plan with matching contributions

Full-time position with competitive compensation package, including bonus.