Accounts Payable Specialist

About the role

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our accounting team. The ideal candidate will oversee and perform the full cycle of accounts payable functions for certain categories of invoices, ensuring accuracy, timeliness, and compliance with company policies and accounting standards. This role helps maintain accurate AP-related financial records and supports month-end close activities.

Responsibilities

• Process the full cycle of vendor invoices, ensuring accuracy and proper coding
• Record and track prepaid and amortized expense schedules via journal entries
• Responsible for vendor onboarding process, ensuring all necessary documentation is collected and vendors are compliant with company requirements
• Research and resolve invoice discrepancies and vendor inquiries promptly
• Reconcile assigned balance sheet accounts each month
• Assist with monthly close activities and support financial reporting
• Partner with Procurement, Finance, and other departments to improve processes and resolve issues
• Support audits by providing documentation and responding to auditor requests
• Maintain organized and accurate AP documentation in compliance with internal controls
• Collaborate with cross-functional teams to improve AP processes and workflow efficiency

Requirements

• Bachelor’s degree in accounting
• 3+ years of accounts payable or accounting experience
• Ability to work independently, manage multiple priorities, and meet deadlines
• Detail-oriented with excellent organizational and problem-solving skills
• Experience working with NetSuite (a plus)
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs)
• Excellent verbal and written communication skills to work effectively with vendors, other departments, and internal teams
• Demonstrated ability to work cross-functionally with other departments to resolve issues and improve processes
• Proven ability to manage multiple tasks and meet deadlines in a fast-paced environment

Benefits

• Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identity Theft Protection, Wellbeing Program, and Work/Life Resources (including Employee Assistance Program)
• Leave Benefits: Paid Holidays, Annual Paid Time Off (includes state/local paid leave where required), Short-Term Disability, Long-Term Disability, and other leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave)

Pay

The base salary compensation for this role is $50,000 and above, based on experience. This role is also eligible to participate in the annual bonus program.