Accounts Payable Specialist

About the Role

The Accounts Payable Specialist will handle invoices, reconcile quantities received, process check runs, follow-up on supplier issues, and participate in the month-end close process. This role requires strong communication and organization skills, great attention to detail, the ability to learn quickly, and the capacity to handle inconsistencies. The position will also involve cross-training with other departments as needed.

Responsibilities

• Coordinate the collection of all purchase card transaction documentation from field personnel.
• Review receipts to ensure field compliance with purchase card policies.
• Reconcile purchases between the work order system and credit card purchase system, investigating discrepancies.
• Assign general ledger codes to invoices and allocate them to the appropriate division.
• Validate transactions have been entered into the work order system.
• Perform job responsibilities in compliance with established policies, procedures, and controls.
• Work with business leadership to obtain time approval for hours worked by field personnel.
• File and store statements and receipts in compliance with the auditing process.
• Cross-train in other departments as deemed necessary (Accounts Receivable & Payroll).
• Handle fluctuations in workload as assigned.

Requirements

• Minimum of 2 years of current data entry experience, preferably in financial or construction services.
• Experience with an integrated computer system.
• Basic understanding of accounting, including accounts payable, receivable, and general ledger.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Office Suite Products.

Qualifications

• Associates Degree preferred but not required.

Working Conditions

Physical Surroundings: Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds.

Travel: Local and occasional out-of-state travel, dependent upon corporate training schedule.

Hours: Overtime possible, depending on workload.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. Tecta America reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles as it deems necessary to meet the needs of the business.

Salary: $28.00+ per hour (dependent upon experience)