Accounts Payable Specialist

About Us

At Team Housing Solutions, we deliver exceptional temporary lodging services to organizations deploying teams across the United States and globally. We build flexible, on-demand housing solutions by partnering with property owners, asset managers, and third-party providers, driving cost efficiency and operational agility for our clients. Our mission is to provide superior temporary lodging experiences through streamlined systems, impeccable service, and a collaborative spirit that values our dedicated team, supply partners, and clients alike.

About the Role

The Accounts Payable Specialist is responsible for receiving invoices for all sectors of the company (excluding hotels), and ensuring payment is processed in a timely manner. The Accounts Payables Specialist will work closely with all THS departments, as well as outside vendors.

Responsibilities

• Invoice Tracking
  • Receive supplier invoices via email, mail, and Microsoft Teams
  • Track invoices status throughout entire payment process
  • Code and post all invoices into accounting system
  • File remittances and accompanied invoices weekly
• Compliance
  • Ensure appropriate supplier paperwork is obtained and verified authenticity prior to supplier set up in accounting system
  • Follow appropriate approval process for all vendor invoices, received prior to processing payment
  • Submit all over budget invoices to the associated department leaders
  • Set up and maintain logins for all established supplier portals
  • Complete monthly audits for all corporate apartments
• Process Payments
  • Complete payment on approved payables via check, ACH, portal or credit card
  • Prepare and mail vendor checks for corporate apartments
  • Set up FedEx Pickup for corporate apartments
  • Ensure remittances are provided to suppliers for all processed payments
• Supplier Relationship
  • Maintain positive working relationships with all suppliers
  • Communicate with suppliers to clarify and rectify all invoice discrepancies
  • Obtain monthly statements from all qualified suppliers
• Outcomes
  • Corporate Housing rent roll completed by/on the 1st of the month
  • Collect and enter all weekly invoices by Thursday at 5pm that same week
  • All supplier invoices paid on time
  • Obtain supplier statements by 5th of every month, ensure all invoices notated on statement are entered into accounting system prior to month end
  • Prior month’s invoices entered in by 15th of every month
  • Conduct Utility audits by the 20th of every month
  • Resolve invoice discrepancies within 1 week of discovery
  • All 1099’s sent out by January 31st

Qualifications

• High School Diploma or GED with some college; accounting degree preferred
• Two to Four years’ accounting experience
• Skilled in accounting software and cost accounting
• Proficiency in Microsoft Office
• Strong Organizational skills