Accounts Payable Specialist

About the role

This position is responsible for all aspects of the non-payroll payment process, ensuring supplier invoices and employee/student reimbursements are paid in a timely manner. The role is on-site and requires regular attendance on campus.

Responsibilities

• Process non-payroll payments in Workday.
• Audit all non-payroll payments to ensure they have proper authorizations, proper documentation, are charged to appropriate general ledger accounts, and comply with College policies.
• Resolve payment issues with other departments and outside companies.
• Create and maintain Suppliers in Workday.
• Research account activities per Budget Supervisors’ request.
• Prepare year-end audit work papers and assist external auditors with annual audits.
• Maintain knowledge of tax compliance requirements relating to accounts payable.
• Prepare 1099-MISC and 1099-NEC tax forms and submit to recipients and IRS.
• Assist the Accountant with unclaimed property reporting.
• Serve as backup for the Accountant.
• Perform additional duties as assigned.

Requirements

• At least 2 years’ experience using a computerized accounting system.
• Ability to work effectively in a fast-paced environment.
• Strong interpersonal, communication, conflict-resolution, and customer service skills.
• Ability to multitask, prioritize, meet deadlines, and exercise sound judgment.
• Proficiency with Microsoft Office and Google Apps.
• Proficiency with Workday is a plus.

The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.