Accounts Payable Specialist

Job Requirements

Position Summary: In accordance with District and department policies and procedures, responsible for full-cycle accounts payable process.

Minimum Requirements

• Education: High School Diploma
• Experience: Eight (8) or more years accounts payable experience in a high-volume automated Accounts Payable environment.
• Computer proficiency: Intermediate spreadsheet (Excel) including vlookups
• Licenses/Registrations/Certifications: N/A

Preferred Requirements

• Education: Associate or Bachelor Degree in a related field
• Experience: Ten (10) or more years accounts payable experience in an Automated Accounts Payable environment
• Licenses/Registrations/Certifications: Accounts Payable Certification

Core Job Responsibilities

• Use Accounts Payable Automation and ERP software system to verify and match invoices to purchases orders, obtain proper approval, validate receipt of goods, check calculations, validate or record charge numbers and submit for payment.
• Work assigned AP exception queues and unreleased reports.
• Works with Procurement (Materials Management / Purchasing), vendors, and departments to resolve issues when conditions of payment have not been met due to pricing or receiving issues.
• Investigates and determines resolutions of issues regarding unpaid invoices or short paid invoices.
• Processes non-purchase order check requests and employee reimbursement requests (including travel requests).
• Distributes disbursements to appropriate general ledger account number and entity for non-purchase order related transactions.
• Adapts work processes with direction from department leadership to various payment methods used: check, ACH payments, card programs, wire transfers, employee reimbursement through payroll, etc.
• Affords assistance in scanning of invoices.
• Participates as required in any Accounts Payable reconciliation or analysis activities.
• Participates in training of new and existing employees.
• Demonstrates ability to handle more complex accounts payable transactions and to identify process improvement opportunities.
• Demonstrates strong problem-solving skills and other accounts payable competencies.

Other Information/Requirements/Behaviors

• Ability to adhere to tight deadlines.
• Accurate with a strong attention to detail.
• Ability to think clearly and communicate effectively on the telephone, in emails, and in person.
• Be able to prioritize daily work in an efficient and productive manner.
• Read, write, and speak English fluently.
• Be able to spend extended periods of time on the computer.
• Previous experience using AP Automation software a plus.