Accounts Payable Specialist
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to map content to these headings appropriately. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve all substantive info, not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Notice To Third Party Agencies", "Are you ready to challenge yourself..." etc. Also remove "Smart Tech Contracting is an EEO/Affirmative Action Employer..." etc. Also remove "The Pay Range For This Role Is ..."? Actually pay range is substantive; we need to include Pay section if posting actually states them. Yes they gave pay range. So include Pay section.
We need to include Benefits section (they gave benefits). Include Schedule? Not given. So omit Schedule.
We need to include About the role? Could use job summary as About the role. Or we could have sections: About the role (job summary), Responsibilities (essential functions), Requirements (position requirements + core competencies?), Qualifications (education/experience), Skills (maybe core competencies?), Benefits, Pay. Also maybe Physical Demands and Travel/Relocation could be under Requirements or separate? But we should only include sections when posting has real specific content. Physical demands and travel are specific; we could include them under a section like "Working Conditions" but not in allowed headings list. The allowed headings list is examples; we can use other headings? The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests we should use those headings; but we could also use other headings if needed? It says use for section headings (e.g. ...). Likely they expect us to use those headings only. So we need to map content to those headings. Physical demands and travel could go under Requirements or Qualifications? Probably under Requirements (since they are job requirements). We'll include them in Requirements section as a list.
Core competencies could go under Skills.
Education/Experience Requirements could go under Qualifications.
Thus sections: About the role (job summary), Responsibilities (essential functions), Requirements (position requirements + core competencies + physical demands + travel/relocation), Qualifications (education/experience), Skills (maybe core competencies but we already used; maybe we can put core competencies under Skills and keep Requirements for position requirements only). But we need to avoid duplication. Let's decide:
- About the role: job summary paragraph.
- Responsibilities: essential functions (list).
- Requirements: position requirements (list) + physical demands + travel/relocation (maybe as sublist).
- Qualifications: education/experience requirements (list).
- Skills: core competencies (list).
- Benefits: benefits (list).
- Pay: pay range (paragraph).
We must not include Schedule.
Now we need to strip boilerplate: remove EEO, E-Verify, diversity statement, "Are you ready to challenge yourself...", "Notice To Third Party Agencies", "Apply now..." etc. Also remove "Completion of Assigned Tasks and Deliverables on Time and on Budget Performs Other Related Duties as Assigned" maybe part of essential functions? It's a line; we can keep? It's generic but it's part of essential functions; we keep.
Also remove "Smart Tech Contracting delivers turnkey BAS & EPMS solutions..." that's company description; maybe part of About the role? It's not job summary but could be considered About the role? The job summary already describes role; we could keep company description as part of About the role? The instruction: preserve ALL substantive information; do not invent or summarize away detail. The company description is substantive about the company, but not about the role. However it's part of the posting; we could include it in About the role section as background. It's not boilerplate. We'll keep it.
Now we need to format.
Let's extract content.
Company description: "Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance. Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority."
Job Summary: "Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams. The ideal candidate will have hands-on experience using Deltek accounting software, preferably Deltek Vantagepoint or Deltek Vision, and a strong understanding of accounts payable processes within a project-based, engineering, construction, or professional services environment. This position reports directly to the Controller."
We could combine company description and job summary under About the role.
Responsibilities (Essential Functions): list each bullet.
Let's list them:
- Review, code, and process vendor and subcontractor invoices in Deltek
- Match invoices to purchase orders, contracts, receiving documentation, and other supporting records
- Verify the accuracy of general ledger accounts, project numbers, phases, tasks, cost codes, and departments
- Route invoices through approval workflows and follow up on outstanding approvals
- Process employee expense reports and verify compliance with company policies and documentation requirements
- Prepare weekly payment runs, including ACH, check, wire, and other electronic payments
- Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies promptly
- Maintain accurate vendor records, including W-9 forms, payment information, insurance documentation, and other required records, in accordance with company policies and record-retention standards
- Support new-vendor setup and independently verify requests to change vendor banking information
- Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, or unusual items
- Support cash-flow planning by providing accurate information about upcoming payment obligations
- Prepare accounts payable accruals and support the monthly accounting close
- Reconcile accounts payable subledger activity to the general ledger
- Assist with year-end Form 1099 preparation and reporting
- Provide documentation and support for financial audits, project audits, and compliance reviews
- Collaborate with project managers, accounting personnel, procurement, and operations to ensure costs are recorded accurately and promptly
- Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
- Perform other accounting and administrative responsibilities as assigned by the Controller
- Completion of Assigned Tasks and Deliverables on Time and on Budget
- Performs Other Related Duties as Assigned
We'll keep all.
Position Requirements (list):
- Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
- At least three years of accounts payable or related accounting experience
- Working knowledge of general ledger coding, project accounting, and month-end close procedures
- Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
- Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
- Strong attention to detail, organization, problem-solving, and follow-through
- Strong written and verbal communication skills
- Ability to handle confidential financial and vendor information professionally
- Ability to work independently while collaborating effectively with employees, project managers, and vendors
Physical Demands:
- Ability to remain in a stationary position for extended periods while working on a computer
- Ability to move through offices, project sites, and facility environments as needed
- Ability to occasionally lift or move items up to 25 pounds
Travel / Relocation Requirements:
- Up to 5%, this may include travel to any or all 50 US states
- Must be located near a major US airport
- Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position
- Travel may involve transportation by car or plane depending on the destination and nature of the business need
- Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
Education / Experience Requirements:
- Associate or bachelor's degree in accounting, finance, business administration, or a related field
- Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization
- Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows
- Familiarity with Form 1099 reporting and vendor compliance requirements
- Experience supporting multiple projects, departments, or legal entities
Core Competencies (list):
- Accuracy and attention to detail
- Accountability and dependability
- Organization and time management
- Professional communication
- Problem-solving and follow-through
- Internal-control awareness
- Teamwork and collaboration
- Commitment to process improvement
Benefits (list):
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Pay: "The Pay Range For This Role Is 78,750 - 95,812.50 USD per year(Remote (United States))". We'll output as paragraph.
Location: Remote - work virtually from anywhere in the United States. Could be included in About the role or as a separate line. We'll include in About the role paragraph maybe.
Now we need to output HTML fragment with headings and - for lists,
for prose.
We must not include any extra text like explanations.
Let's craft.
Structure:
About the role
Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance. Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority. Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams. The ideal candidate will have hands-on experience using Deltek accounting software,
for prose. We must preserve all substantive info, not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Notice To Third Party Agencies", "Are you ready to challenge yourself..." etc. Also remove "Smart Tech Contracting is an EEO/Affirmative Action Employer..." etc. Also remove "The Pay Range For This Role Is ..."? Actually pay range is substantive; we need to include Pay section if posting actually states them. Yes they gave pay range. So include Pay section. We need to include Benefits section (they gave benefits). Include Schedule? Not given. So omit Schedule. We need to include About the role? Could use job summary as About the role. Or we could have sections: About the role (job summary), Responsibilities (essential functions), Requirements (position requirements + core competencies?), Qualifications (education/experience), Skills (maybe core competencies?), Benefits, Pay. Also maybe Physical Demands and Travel/Relocation could be under Requirements or separate? But we should only include sections when posting has real specific content. Physical demands and travel are specific; we could include them under a section like "Working Conditions" but not in allowed headings list. The allowed headings list is examples; we can use other headings? The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests we should use those headings; but we could also use other headings if needed? It says use for section headings (e.g. ...). Likely they expect us to use those headings only. So we need to map content to those headings. Physical demands and travel could go under Requirements or Qualifications? Probably under Requirements (since they are job requirements). We'll include them in Requirements section as a list.
Core competencies could go under Skills.
Education/Experience Requirements could go under Qualifications.
Thus sections: About the role (job summary), Responsibilities (essential functions), Requirements (position requirements + core competencies + physical demands + travel/relocation), Qualifications (education/experience), Skills (maybe core competencies but we already used; maybe we can put core competencies under Skills and keep Requirements for position requirements only). But we need to avoid duplication. Let's decide:
- About the role: job summary paragraph.
- Responsibilities: essential functions (list).
- Requirements: position requirements (list) + physical demands + travel/relocation (maybe as sublist).
- Qualifications: education/experience requirements (list).
- Skills: core competencies (list).
- Benefits: benefits (list).
- Pay: pay range (paragraph).
We must not include Schedule.
Now we need to strip boilerplate: remove EEO, E-Verify, diversity statement, "Are you ready to challenge yourself...", "Notice To Third Party Agencies", "Apply now..." etc. Also remove "Completion of Assigned Tasks and Deliverables on Time and on Budget Performs Other Related Duties as Assigned" maybe part of essential functions? It's a line; we can keep? It's generic but it's part of essential functions; we keep.
Also remove "Smart Tech Contracting delivers turnkey BAS & EPMS solutions..." that's company description; maybe part of About the role? It's not job summary but could be considered About the role? The job summary already describes role; we could keep company description as part of About the role? The instruction: preserve ALL substantive information; do not invent or summarize away detail. The company description is substantive about the company, but not about the role. However it's part of the posting; we could include it in About the role section as background. It's not boilerplate. We'll keep it.
Now we need to format.
Let's extract content.
Company description: "Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance. Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority."
Job Summary: "Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams. The ideal candidate will have hands-on experience using Deltek accounting software, preferably Deltek Vantagepoint or Deltek Vision, and a strong understanding of accounts payable processes within a project-based, engineering, construction, or professional services environment. This position reports directly to the Controller."
We could combine company description and job summary under About the role.
Responsibilities (Essential Functions): list each bullet.
Let's list them:
- Review, code, and process vendor and subcontractor invoices in Deltek
- Match invoices to purchase orders, contracts, receiving documentation, and other supporting records
- Verify the accuracy of general ledger accounts, project numbers, phases, tasks, cost codes, and departments
- Route invoices through approval workflows and follow up on outstanding approvals
- Process employee expense reports and verify compliance with company policies and documentation requirements
- Prepare weekly payment runs, including ACH, check, wire, and other electronic payments
- Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies promptly
- Maintain accurate vendor records, including W-9 forms, payment information, insurance documentation, and other required records, in accordance with company policies and record-retention standards
- Support new-vendor setup and independently verify requests to change vendor banking information
- Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, or unusual items
- Support cash-flow planning by providing accurate information about upcoming payment obligations
- Prepare accounts payable accruals and support the monthly accounting close
- Reconcile accounts payable subledger activity to the general ledger
- Assist with year-end Form 1099 preparation and reporting
- Provide documentation and support for financial audits, project audits, and compliance reviews
- Collaborate with project managers, accounting personnel, procurement, and operations to ensure costs are recorded accurately and promptly
- Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
- Perform other accounting and administrative responsibilities as assigned by the Controller
- Completion of Assigned Tasks and Deliverables on Time and on Budget
- Performs Other Related Duties as Assigned
We'll keep all.
Position Requirements (list):
- Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
- At least three years of accounts payable or related accounting experience
- Working knowledge of general ledger coding, project accounting, and month-end close procedures
- Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
- Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
- Strong attention to detail, organization, problem-solving, and follow-through
- Strong written and verbal communication skills
- Ability to handle confidential financial and vendor information professionally
- Ability to work independently while collaborating effectively with employees, project managers, and vendors
Physical Demands:
- Ability to remain in a stationary position for extended periods while working on a computer
- Ability to move through offices, project sites, and facility environments as needed
- Ability to occasionally lift or move items up to 25 pounds
Travel / Relocation Requirements:
- Up to 5%, this may include travel to any or all 50 US states
- Must be located near a major US airport
- Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position
- Travel may involve transportation by car or plane depending on the destination and nature of the business need
- Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
Education / Experience Requirements:
- Associate or bachelor's degree in accounting, finance, business administration, or a related field
- Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization
- Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows
- Familiarity with Form 1099 reporting and vendor compliance requirements
- Experience supporting multiple projects, departments, or legal entities
Core Competencies (list):
- Accuracy and attention to detail
- Accountability and dependability
- Organization and time management
- Professional communication
- Problem-solving and follow-through
- Internal-control awareness
- Teamwork and collaboration
- Commitment to process improvement
Benefits (list):
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Pay: "The Pay Range For This Role Is 78,750 - 95,812.50 USD per year(Remote (United States))". We'll output as paragraph.
Location: Remote - work virtually from anywhere in the United States. Could be included in About the role or as a separate line. We'll include in About the role paragraph maybe.
Now we need to output HTML fragment with headings and - for lists,
for prose.
We must not include any extra text like explanations.
Let's craft.
Structure:
About the role
Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance. Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority. Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams. The ideal candidate will have hands-on experience using Deltek accounting software,
headings and - for lists,
for prose.
We must not include any extra text like explanations.
Let's craft.
Structure:
About the role
Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance. Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority. Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams. The ideal candidate will have hands-on experience using Deltek accounting software,
for prose. We must not include any extra text like explanations. Let's craft. Structure:
About the role
Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance. Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority. Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams. The ideal candidate will have hands-on experience using Deltek accounting software,