Accounts Payable Specialist

Primary Job Functions

• Oversee day-to-day accounts payable transactions across separate operating entities, ensuring data is accurately verified, classified, and recorded in compliance with financial controls.
• Generate and reconcile monthly AP subledgers, ensuring all outstanding liabilities are accounted for and properly posted in the accounting system.
• Partner with vendors and internal departments to investigate invoice mismatches and processing issues.
• Process accurate outgoing payment runs (ACH, wire, and checks) in strict accordance with company deadlines and cash disbursement policies.
• Maintain highly organized, audit-ready financial files and assist in gathering documentation for external or internal audits.
• Leverage MS Excel spreadsheets to streamline monthly reporting and provide general administrative support to the Accounting team.

Skills and Competencies Required

• High proficiency in Microsoft Office (specifically intermediate Excel skills like VLOOKUPs and pivot tables).
• Hand-on experience with Oracle or similar mid-to-enterprise ERPs (a major plus).
• Exceptional precision in data entry and a strong mechanical understanding of the monthly general ledger closing process.
• Strong verbal and written communication skills with a proven track record of handling vendor inquiries professionally and efficiently.