Accounts Payable Specialist

About Second Harvest of Silicon Valley

Founded in 1974, Second Harvest of Silicon Valley is one of the largest food banks in the nation and a trusted nonprofit leader in ending local hunger. The organization distributes nutritious groceries through a network of more than 300 partners at drive-thru and walk-up sites across Santa Clara and San Mateo counties. Due to the prohibitively expensive cost of living in Silicon Valley and the economic downturn caused by the COVID-19 pandemic, hunger is at an all-time high. Second Harvest is now serving an average of 500,000 people every month, twice as many people as it reached pre-pandemic. Second Harvest also connects people to federal nutrition programs and other food resources, and advocates for anti-hunger policies on the local, state and national levels.

Responsibilities

• Drive Accounts Payable (AP) function end-to-end
• Process invoices, PO (food purchase), DO (Donation Orders) including online invoices using Ceres 4.5 accounting system
• Process employee reimbursement and employee credit card expenses using Concur system and provide staff-related system training as needed
• Promote the accuracy of AP coding system and provide GL coding-related training to staff
• Serve as contact for resolving AP-related billing disputes
• Comply with all laws governing sales and use tax payment and the filing of 1099 forms
• Prepare annual filing of 1099 forms
• Determine the best methods to promote, implement, and maintain the paperless AP filing system
• Assist in maintaining updated AP process manual including training materials; present training to volunteers as necessary
• Assist in implementation of the PO (Purchase Order) system and develop the purchase requisition procedure
• Provide ad hoc documentation in AP when needed
• Assist Director of Finance in preparation of lead schedules for annual audit
• Perform other duties as assigned by the Controller to complete SHFB goals and objectives

Qualifications

• Project management experience desirable; ability to independently drive and facilitate special projects with limited supervision
• Outstanding computerized accounting and spreadsheet software skills required
• Desire to learn payroll process including payroll tax reporting and compliance
• Experience with Ceres Accounting System and Concur expense reimbursement system preferred
• Demonstrated ability to organize, plan, and carry out activities with minimum supervision to meet specific timelines with proven record of accuracy in completing and reviewing data
• Ability to work and interact constructively with individuals (Agency staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse work environment
• Ability to perform duties in accordance with Second Harvest Food Bank’s Safety Policies and Injury Prevention Program
• Bachelor’s Degree in Accounting (preferred), or four-year degree in business administration with emphasis in accounting; or minimum of five years of paid experience in the accounting profession with emphasis in Accounts Payable, General Ledger Accounting, and Auditing
• CPA a plus

Benefits

• Outstanding and generous health benefits program
• Flexible Time Off
• Ten paid holidays
• Retirement plan

Pay

Competitive salary commensurate with background and experience.

Schedule

Full-Time, 40 hours/week.

Reports to: Accounting Supervisor
Location: Second Harvest of Silicon Valley, Curtner Distribution Center, 750 Curtner Avenue, San Jose, CA 95125
Non-Exempt position.