Accounts Payable Specialist

Russell Tobin · San Francisco, CA · 1 mo ago

On-siteAccounting$70–$80/hrFull-time

About the role

Remote PST contract position for 6+ months with strong likelihood of extension. The Accounts Payable Specialist will oversee the complete vendor invoicing process, ensuring accurate vendor information, accounting treatment, GL coding, sales tax/VAT treatment, and PO matching per SLA timelines. The role involves monitoring the AP inbox, routing invoices to Zip HQ, maintaining internal controls, documenting and improving procedures, and participating in special projects. Volume: 500–800 invoices per month. Requires comfort with ambiguity and a self-starter attitude.

Responsibilities

Oversee the complete vendor invoicing process, ensuring accurate vendor information, accounting treatment and GL coding, sales tax/VAT treatment, and PO matching per SLA timelines
Monitor AP inbox to ensure invoices are routed to Zip HQ system correctly and timely, and that all vendor inquiries are addressed per SLA timelines
Ensure internal controls and procedures are followed and identify discrepancies or unmitigated risks
Ensure operational efficiency and compliance by documenting and continuously improving procedures and workflows, including developing and maintaining internal controls over AP processes
Proactively identify inefficiencies and propose solutions
Review billing statements and follow up with vendors to ensure timely invoices and payments
Participate in special projects, analysis, and ad-hoc tasks

Requirements

7+ years of experience in AP invoice processing in both the US and at least one international market
Experience at rapid-growth tech companies and designing AP processes to scale
Ability to prioritize and multitask in a fast-paced environment
Highly organized with strong attention to detail
Experience maintaining confidentiality and handling sensitive information
Experience partnering with cross-functional teams (legal, IT, tax, accounting, finance)
Strong communication skills with customer-service orientation and ability to interact with all levels of the organization

Preferred qualifications

Experience with AP automation software including OCR, RPA, and electronic invoicing
Experience with Workday and Zip HQ, proficiency with Google Suite and Microsoft Office
Experience coding Compute and Infrastructure invoices (cloud, data center, networking, hardware), including GL coding, cost center allocation, and accrual treatment
Accounting background
International experience and process improvement using AI (e.g., Claude)
Team player, comfortable with ambiguity, self-starter

Pay

$70–$80 per hour on W2.

Schedule

Remote, PST hours. Contract 6+ months with strong likelihood of extension.

Benefits

For eligible US employees: comprehensive healthcare (medical, dental, vision), supplemental coverage (accident, critical illness, hospital indemnity), 401(k) retirement savings, life & disability insurance, employee assistance program, legal support, pet insurance, and employee discounts with preferred vendors.