Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to join a government consulting organization in Colorado Springs, Colorado on a Contract basis. This position focuses on keeping the accounts payable function running smoothly by handling invoice activity, supporting accurate vendor payments, and contributing to a well-organized close process. The ideal candidate brings strong attention to detail, sound judgment, and the ability to stay organized while managing deadlines in a fast-paced accounting environment.

Responsibilities

• Manage the complete accounts payable cycle, from invoice intake through final payment, while maintaining accuracy and timeliness.
• Examine invoices to confirm approvals, general ledger coding, and supporting records are complete before processing.
• Perform three-way matching across purchase orders, receiving documents, and invoices, and follow through on any discrepancies that require resolution.
• Coordinate weekly disbursements, including check runs, ACH transactions, and wire payments, in accordance with established procedures.
• Maintain current vendor documentation, including tax forms and related records, to support compliance and payment readiness.
• Serve as a point of contact for supplier questions, addressing payment concerns and researching outstanding items professionally.
• Reconcile vendor statements and investigate open balances to ensure liabilities are properly reflected.
• Assist with month-end accounting activities by helping prepare accruals, reconciliations, and other close-related support.
• Prepare reports and supporting documentation for audits while following internal controls, accounting policies, and compliance standards.

Qualifications

• At least 2 years of experience in accounts payable or a broader accounting support role.
• Associate's or bachelor's degree in accounting, finance, or a related discipline is preferred.
• Working knowledge of ERP or accounting platforms such as Oracle NetSuite, Microsoft Dynamics 365, QuickBooks, or comparable systems.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Familiarity with invoice coding, three-way match procedures, and payment methods such as ACH and check processing.
• Strong attention to detail with the ability to identify errors, solve problems, and maintain accurate records.
• Effective written and verbal communication skills with the ability to manage competing priorities and meet deadlines.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in a company 401(k) plan.