Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to join a team in a contract-to-permanent capacity. This position focuses on keeping vendor payments, invoice processing, and expense review organized and accurate within a fast-moving environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with both internal teams and external vendors.

Responsibilities

• Manage a large volume of incoming invoices by reviewing details, assigning proper coding, and ensuring timely entry for payment processing.
• Coordinate recurring payment cycles through ACH, wire, and check methods while maintaining accuracy and meeting scheduled deadlines.
• Reconcile vendor account statements, investigate discrepancies, and resolve payment-related issues in a prompt and thorough manner.
• Maintain complete and organized supplier files so supporting documentation is readily available for compliance reviews and audits.
• Answer questions from employees, vendors, and business partners regarding invoice status, payment timing, and account activity.
• Review employee expense submissions to confirm they align with company policies and approved reimbursement procedures.
• Contribute to month-end close activities by assisting with accrual entries and reconciling accounts related to accounts payable.
• Partner with procurement and cross-functional teams to support accurate purchase order matching and expense classification.
• Provide audit support by gathering records, preparing documentation, and responding to requests from internal or external reviewers.

Qualifications

• At least 2 years of experience in accounts payable or a broader accounting support role.
• Associate's or Bachelor's degree in Accounting, Finance, or a related discipline is preferred.
• Working knowledge of accounting platforms or ERP systems, along with solid Excel skills.
• Demonstrated accuracy in invoice coding, account review, and payment processing tasks.
• Strong communication and organizational abilities with the capacity to manage multiple deadlines.
• Ability to work independently while also collaborating effectively in a high-volume setting.
• Familiarity with ACH transactions, check runs, and standard accounts payable controls.
• Exposure to shared services environments or knowledge of 1099 reporting is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance (available to contract/temporary professionals).
• Eligibility to enroll in the company 401(k) plan.