Accounts Payable Specialist

Long-term contract position based in New York, New York, supporting day-to-day invoice processing and payment activities in a fast-paced accounting environment.

Responsibilities

• Process vendor invoices from receipt through payment, confirming supporting documentation is complete and approvals are secured on schedule.
• Review billing details for accuracy, apply correct account coding, and address exceptions before payment is released.
• Reconcile supplier statements regularly and investigate discrepancies to ensure outstanding issues are resolved promptly.
• Maintain orderly accounts payable files and records so documentation remains current, accessible, and audit-ready.
• Prepare prepaid expense allocations and assist with related accounting entries as part of the monthly financial process.
• Support payment operations such as ACH transactions and check runs while helping ensure deadlines are met.
• Assist the accounting team with additional assignments, reporting needs, and special projects as business priorities evolve.
• Uphold high standards of ethics, follow company policies and code of conduct requirements, and escalate compliance or risk concerns when necessary.

Requirements

• Experience working in accounts payable with hands-on responsibility for invoice review, coding, and payment processing.
• Knowledge of account coding practices and the ability to handle invoice verification with strong attention to detail.
• Familiarity with vendor statement reconciliation and resolving payment or billing discrepancies effectively.
• Experience supporting ACH payments, check runs, and other standard disbursement activities.
• Ability to stay organized while managing records, documentation, and multiple deadlines in a high-volume environment.
• Strong communication skills and professionalism when working with vendors, supervisors, and internal stakeholders.
• Commitment to accuracy, integrity, and adherence to established accounting controls and company policies.
• Legally authorized to work in the United States.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.
• Access to free online training.