Accounts Payable Specialist

Responsibilities

• Process a large volume of supplier invoices with a high level of accuracy and within established deadlines.
• Examine invoices and related backup to confirm approvals, correct expense classification, and complete documentation before payment.
• Perform three-way matching by comparing invoices against purchase orders and receiving records to validate charges.
• Cook up weekly payment activity, including check disbursements, ACH transactions, and wire payments.
• Reconcile vendor account statements, investigate differences, and resolve outstanding issues in a timely manner.
• Respond to vendor questions about invoice status, payment timing, and account details with professionalism and clarity.
• Maintain current vendor files, including tax forms and remittance information, to support accurate processing.
• Contribute to month-end close by preparing accounts payable accruals and assisting with balance sheet reconciliations.
• Support audit requests by gathering payment records, invoice documentation, and other accounting reports as needed.
• Review aging data and work with internal departments to address unpaid items and correct payment-related discrepancies.

Requirements

• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice processing, account coding, and high-volume transaction management.
• Working knowledge of ACH payments, check runs, and standard payment processing practices.
• Ability to review financial documents carefully and identify discrepancies with strong attention to detail.
• Experience reconciling vendor statements and resolving invoice or payment issues efficiently.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.

Qualifications

• High school diploma or equivalent.
• CPA certification preferred but not required.

Skills

• Accounts Payable
• Financial Analysis
• Microsoft Office Suite
• Vendor Management
• Payment Processing

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

• Competitive hourly rate based on experience and qualifications.

Schedule

• Full-time