Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to support a property and facilities management organization in Milwaukie, Oregon. This Contract position is ideal for someone who brings strong invoice processing experience, sound judgment, and a detail-oriented approach to financial operations. The person in this role will help maintain accurate payment activity, support vendor and subcontractor transactions, and contribute to the smooth flow of day-to-day accounting processes.

Responsibilities

• Review and enter vendor invoices each day with a high level of accuracy and attention to deadlines.
• Prepare and process weekly payments for subcontractor installers while ensuring supporting details are complete.
• Verify inventory-related invoices by comparing system receipt records with vendor packing documentation.
• Monitor expense submissions to confirm they follow internal approval standards and company policy requirements.
• Execute payment distributions promptly, including electronic and other approved disbursement methods.
• Reconcile vendor and accrual-related general ledger accounts on a regular monthly cycle and whenever additional review is needed.
• Identify unusual shifts in spending or payment activity and communicate findings to management in a timely manner.
• Provide general administrative and clerical support to the accounting team as business needs arise.

Qualifications

• Hands-on experience in accounts payable, including high-volume invoice handling and payment processing.
• Working knowledge of account coding and core accounting functions within a finance environment.
• Familiarity with ACH transactions and standard payment disbursement practices.
• Experience performing account reconciliations and resolving discrepancies efficiently.
• Ability to review financial documents carefully and maintain strong accuracy in data entry.
• Comfortable prioritizing recurring deadlines in a fast-paced contract assignment.
• Experience supporting vendor or subcontractor payment workflows is strongly preferred.
• Exposure to 3PL-related processes is a plus.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.