Accounts Payable Specialist

About the role

Accounts Payable Specialist contract-to-permanent position with a construction-focused organization in Honolulu, Hawaii. The role requires onsite work (Hawaii residents preferred) and involves managing end-to-end payables, high invoice volume, three-way matching, and providing light administrative HR support (tracking interviews, coordinating staffing schedules). Experience with Sage 300/Timberline is helpful but not required.

Responsibilities

• Process accounts payable activities from initial invoice receipt through final payment, ensuring entries are accurate and complete.
• Review and assign proper coding to invoices while confirming supporting documentation aligns with purchasing and receiving records.
• Perform three-way matching to validate invoices against purchase orders and receipts before payment is issued.
• Manage a high volume of transactions and help clear outstanding invoice backlogs in a timely manner.
• Navigate manual purchase order workflows and maintain accuracy in settings with evolving or informal procedures.
• Support payment operations such as ACH processing and check runs in accordance with company timelines and controls.
• Monitor accounts payable activity with an understanding of debit and credit impacts to maintain reliable financial records.
• Provide administrative HR assistance by tracking interview activity and coordinating staffing-related scheduling and updates for leadership.
• Assist with work performed in Sage 300/Timberline when needed, while adapting to department tools and processes.

Requirements

• At least 5 years of experience in accounts payable, including ownership of full-cycle AP responsibilities.
• Demonstrated ability to complete three-way match procedures accurately and consistently.
• Strong understanding of invoice coding, debit and credit application, and overall accounts payable workflows.
• Experience handling large transaction volumes while maintaining attention to detail and meeting deadlines.
• Ability to work effectively with manual processes and in environments with limited formal structure.
• Proficiency supporting payment methods such as ACH transactions and check processing.
• Construction industry experience is preferred.
• Experience with Sage 300/Timberline is helpful but not required.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.