Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Long-term Contract position based in Auburn, Maine. This role focuses on accurate invoice handling, payment processing, and financial record maintenance while helping ensure vendors are paid on time.

Responsibilities

• Review incoming invoices for completeness, accuracy, and proper approval before processing.
• Assign correct general ledger or account codes to invoices and related payment records.
• Prepare and process electronic payments, including ACH transactions, in accordance with established timelines.
• Coordinate scheduled check runs and verify payment details prior to release.
• Maintain organized accounts payable documentation to support audits and internal recordkeeping.
• Communicate with vendors and internal teams to resolve payment discrepancies, missing information, or coding questions.
• Reconcile accounts payable activity and assist in identifying outstanding items requiring follow-up.

Requirements

• Hands-on experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding and account classification practices.
• Experience processing payments through ACH and handling routine check runs.
• Strong attention to detail with the ability to manage high-volume transactional work accurately.
• Comfortable using accounting or finance systems to enter, track, and verify payable information.
• Effective communication skills for collaborating with vendors and internal stakeholders.
• Ability to stay organized, prioritize tasks, and meet recurring deadlines.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.
• Access to free online training and the Robert Half app for job notifications and 1-tap apply.